Hamilton Miller & Birthisel · 2 hours ago
Receptionist - Miami, FL
150 Southeast 2nd Avenue suite 1200, Miami, FL 33131, USA
Full-time
Onsite
New Grad, Entry LevelHamilton Miller & Birthisel LLP is seeking a reliable, professional, and detail-oriented Receptionist to support the daily operations of their Miami office. This role is essential to maintaining a welcoming environment and will serve as the first point of contact for visitors and clients, ensuring daily functions run efficiently.
Government
Responsibilities
Answer and route incoming calls; take and relay accurate messages including caller details and case information when necessary
Receive, open, scan, and distribute incoming mail to appropriate legal teams
Accept and sign for deliveries from FedEx, UPS, Amazon, and other couriers
Receive and coordinate processing of settlement checks with legal teams, including preparing for mailing or arranging pickup
Use Stamps.com to generate postage for outgoing documents, records, and settlement checks
Handle incoming CDs containing medical records, upload contents, and distribute files to the relevant team
Monitor and maintain office supply inventory; submit replenishment requests to Human Resources
Assemble hearing, trial, and deposition binders as requested by attorneys or assistants
Provide administrative assistance with tasks such as scanning, processing invoices, and drafting letters
Assist with light IT troubleshooting (e.g., printer or internet connectivity issues)
Maintain cleanliness and organization of shared office spaces
Coordinate monthly shred bin pickups
Decorate office for holidays and special occasions as requested
Qualification
Required
High school diploma or equivalent required
High level of professionalism and confidentiality
Proactive and detail-oriented approach to administrative tasks
Basic knowledge of office equipment and systems
Team-oriented with a willingness to assist others as needed
Professional appearance and attitude
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks in a fast-paced environment
Reliable and punctual with a strong work ethic
Prolonged periods of sitting at a desk and working on a computer
Occasional lifting of packages, office supplies, and documents
Preferred
Bilingual (English / Spanish) is preferred
iSolved HCM experience preferred
Experience in professional services or real estate office is a plus
Previous administrative or receptionist experience in a professional setting preferred
Benefits
Medical, Dental, Vision, Life, STD, LTD Insurance, FSA, DCFSA, 401(k), PTO and Company Paid Holidays
Company
Hamilton Miller & Birthisel
Hamilton Miller & Birthisel is based in Florida with offices across the state and in Kingston, Jamaica and the U.S. Virgin Islands.
Founded in 2006
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Annalisa Gutierrez Bruno
Partner
Charlie Madison
Partner
Company data provided by crunchbase