Expedite Talent Solutions · 1 day ago
Administrative Services Assistant
Nashville, TN
Full-time
Hybrid
Entry Level
2+ years expExpedite Talent Solutions is looking for a Fiscal Assistant who will provide fiscal and administrative support for grant-funded programs. The role involves budget tracking, expenditure monitoring, and ensuring compliance with grant terms and federal/state requirements.
IT ManagementProfessional ServicesWarehousing
Responsibilities
Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation
Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy
Prepare and update spreadsheets, reconciliations, and routine financial reports, review for accuracy and completeness
Monitor invoices and payments to ensure compliance with federal and agency guidelines
Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports
Perform related administrative and fiscal support tasks as assigned
Qualification
Required
A degree in accounting, finance, business, or a related field OR
Two years or more of experience in fiscal, accounting, and administrative support
Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers
Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy
Ability to review information for accuracy, completeness, and consistency; identify discrepancies and follow up as needed
Ability to work with financial data, including budgets, expenditures, and reconciliations
Ability to follow established procedures, manage multiple tasks, and meet deadlines
Ability to work independently and collaboratively as part of a team
Strong organizational skills and attention to detail, including maintaining clear documentation and records
Ability to learn and use agency systems and processes as required
Preferred
Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring processes
Strong proficiency in Microsoft Excel for maintaining fiscal trackers, reconciliations, and routine reporting (intermediate functions preferred)
Experience working with federal grants or grant-funded programs
Company
Expedite Talent Solutions
Expedite Talent Solutions is a minority- and woman-owned firm delivering agile staffing, project outsourcing, and professional services to clients across the Healthcare, Commercial, and Public Sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sandeep Singh
Associate Director / Sr. Client Partner
Company data provided by crunchbase