Maryknoll School · 22 hours ago
Office Coordinator
Honolulu, HI
Full-time
Onsite
Entry Level
3+ years expMaryknoll School is a Catholic educational institution seeking an Office Coordinator to support the effective operation of its programs. The role involves providing administrative and logistical support across various educational levels while fostering a positive community of faith and interpersonal relationships.
EducationSecondary Education
Responsibilities
The Office Coordinator reports to the academic deans and is responsible for providing proficient administrative and logistical support for the efficient operation of administrators, teachers, staff, and students across all campuses—Grade School, Middle School, and High School—as assigned
Supports and implements the mission/philosophy of Catholic education and the school
Gives evidence of lived Gospel values
Participates in building faith community
Works cooperatively with administration and classroom teachers
Works positively with colleagues, support staff, and parish staff
Demonstrates positive interpersonal relations with students
Maintains positive interpersonal relations with parents
General clerical & reception duties including but not limited to: greeting school visitors and students, answering phones, photocopying documents, data entry, filing, mailing, etc
Track student attendance as assigned
Coordinate campus-specific logistics such as parking, facilities use, and event support
Coordinate and provide support for planned and unplanned teacher absences
Coordinate and support school functions (e.g., parent orientations, conferences, open house)
Provide support to Administrators/Directors, Deans, School Nurse, Teachers, and other departments as needed
Assist with and implement the care and use of school-issued equipment and facilities
Process timely invoices and reimbursements using Business Office methodology
Manage campus-specific email accounts (Grade School/Middle School/High School and Attendance)
Oversee use of school facilities during normal school hours (Calendar)
Order office supplies and consumables per GS/MS/HS Dean approval
Secure buses and permission forms for student excursions
Implement yearly administrative roll-over for online curriculum/subscription users and provide year-round login assistance for Hi Employment/Kelly Services
Provide parents with high-level technical support for school platforms (e.g., myMaryknoll)
Assist in various projects to support the efficiency and accuracy of school procedures
Student Records Management: Maintain accurate and up-to-date student records, including report cards, transcripts, attendance, personal information
Serve as the primary point of contact for student records inquiries from parents, students, staff and outside agencies
Coordination of book subscriptions (ordering for Grade School and Middle School), virtual bookstore (Middle and High School) and management of booklists and BNC (high school) ensuring timely availability of required materials
Follow all school procedures and policies
Demonstrate professional responsibility
Interacts with colleagues to further professional growth
Takes advantage of opportunities for professional improvement
Qualification
Required
High School Diploma or equivalent required
Minimum of 3 years of experience in office or business administration, preferably in an educational or customer service setting
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in database management and office software (e.g., Blackbaud, Microsoft Office, student information systems)
Ability to handle sensitive information with confidentiality and discretion
Must be willing and able to serve all school campuses—Grade School, Middle School, and High School—as assigned
Preferred
4 Year Degree
Company
Maryknoll School
Maryknoll School is a private Catholic school for boys and girls in elementary, middle and high school.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Cindy Lam
Chief Financial Officer
Recent News
Honolulu Star-Advertiser
2025-05-07
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