Beth Israel Lahey Health · 13 hours ago
Executive Assistant
Cambridge, MA
Full-time
Onsite
Mid, Senior Level
$85K/yr - $110K/yr
5+ years expBeth Israel Lahey Health is a growing healthcare organization that is committed to making a difference in people's lives. They are seeking an Executive Assistant to provide high-level administrative support to executives, manage schedules, coordinate meetings, and handle sensitive communications while maintaining confidentiality.
Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining
Responsibilities
Provides executive administrative support to the executive(s), including, but not limited to: scheduling meetings, following up on meeting-generated tasks, preparing documents and presentation slides. Handles telephone calls in a professional, courteous speaking manner, and initiates appropriate disposition. Represents the BILH system to internal and external constituents. Answers policy and informational questions and determines appropriate course of action for sensitive issues and matters of significance that have system-wide visibility. Establishes and maintains influential and strategic relationships at all levels of the system
Creates Word documents/correspondence, Excel spreadsheets, and PowerPoint presentations. Composes high level correspondence and memoranda independently and with professional quality. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission
Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and system matters. Maintains confidential materials related to personnel issues, patients and others according to system standards and in compliance with HIPPA regulations and requirements
Plans, organizes and coordinates meetings or special events, including reserving conference rooms, sending and tracking invitations, procuring food and beverage and ensuring vendor payment
Sets up room and equipment (sets up conference calls, audio-visual equipment, projector, etc., as necessary). Prepares agenda, produces and supplies materials, records and distributes meeting notes
Prepares purchase requisitions, check requests, action forms, etc., in accordance with system procedures. Support special projects, as requested
Monitors and maintains inventory of office supplies and equipment. Purchases, as needed, and stays within established budget. Keeps office equipment in working order and contacts vendors or IT, as necessary, for repairs or replacements
Qualification
Required
Associate's degree required. Bachelor's degree preferred
5-8 years related work experience required
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases
Preferred
Working in an executive office
Working in healthcare industry
Company
Beth Israel Lahey Health
Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.
10001+ employees
H1B Sponsorship
Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Robert Fields
Chief Clinical Officer and Executive Vice President
Recent News
2026-01-25
Boston Globe
2025-11-24
Company data provided by crunchbase