Mammoth Lakes Foundation · 1 day ago
Operations & Administration Coordinator
Mammoth Lakes, CA
Full-time
Onsite
New Grad, Entry Level
$15/hr - $25/hrMammoth Lakes Foundation is dedicated to expanding access to higher education for local students in the Eastern Sierra. The Operations & Administration Coordinator will provide essential administrative, operational, and financial support to ensure the smooth running of the Foundation, while also supporting scholarship programs and community engagement efforts.
Non-profit Organizations
Responsibilities
Manage general office operations, including incoming and outgoing mail, office organization, inventory, and supply ordering
Coordinate meetings, calendars, facility reservations, and logistics as needed
Draft correspondence, memos, reports, labels, and other materials
Answer phones, respond to general inquiries, and direct visitors appropriately
Assist the Executive Director with Board communications, including scheduling meetings, assembling board packets, and contacting board members as needed
Process donations, pledges, and payments; prepare bank deposits and credit card transactions
Maintain accurate donor records and data entry using DonorPerfect or other donor management systems
Generate donor acknowledgements, receipts, and thank-you letters for Executive Director signature
Prepare basic reports related to donors, gifts, and financial activity
Support development and fundraising campaigns under the direction of the Executive Director
Provide administrative support for the Foundation’s scholarship programs, including application processing, recordkeeping, and coordination tasks as assigned
Assist the Executive Director with scholarship communications and logistics
Maintain organized and up-to-date student and program records
Coordinate limited student-related activities or meetings as directed
Maintain the Foundation’s social media accounts (Facebook, Instagram) under the direction of the Executive Director
Proofread and edit Foundation materials for accuracy and professionalism
Use Microsoft applications, donor databases, email marketing platforms (e.g., Constant Contact), and Zoom effectively
Represent the Mammoth Lakes Foundation in a professional and positive manner
Perform other duties as assigned by the Executive Director
Qualification
Required
Providing reliable, detail-oriented operational and administrative support to the Executive Director
Managing day-to-day office systems, donor processing, and financial administration
Communicating professionally and thoughtfully with donors, board members, community partners, and the public
Supporting scholarship program administration as directed by the Executive Director
Maintaining a high standard of professionalism and confidentiality
Manage general office operations, including incoming and outgoing mail, office organization, inventory, and supply ordering
Coordinate meetings, calendars, facility reservations, and logistics as needed
Draft correspondence, memos, reports, labels, and other materials
Answer phones, respond to general inquiries, and direct visitors appropriately
Assist the Executive Director with Board communications, including scheduling meetings, assembling board packets, and contacting board members as needed
Process donations, pledges, and payments; prepare bank deposits and credit card transactions
Maintain accurate donor records and data entry using DonorPerfect or other donor management systems
Generate donor acknowledgements, receipts, and thank-you letters for Executive Director signature
Prepare basic reports related to donors, gifts, and financial activity
Support development and fundraising campaigns under the direction of the Executive Director
Provide administrative support for the Foundation's scholarship programs, including application processing, recordkeeping, and coordination tasks as assigned
Assist the Executive Director with scholarship communications and logistics
Maintain organized and up-to-date student and program records
Coordinate limited student-related activities or meetings as directed
Maintain the Foundation's social media accounts (Facebook, Instagram) under the direction of the Executive Director
Proofread and edit Foundation materials for accuracy and professionalism
Use Microsoft applications, donor databases, email marketing platforms (e.g., Constant Contact), and Zoom effectively
Strong organizational skills and attention to detail
Highly self-motivated and the ability to manage multiple priorities to work independently in a small-team environment
Professional, friendly communication skills (written and verbal)
Comfort handling confidential and sensitive information with discretion
Proficiency with Microsoft Office; experience with donor databases, CRM systems, or nonprofit software is a plus
A college degree or some college experience is preferred but not required. Relevant work experience, lived experience, and demonstrated skills will be strongly considered
Benefits
PTO
Paid holidays
Optional 50% employee health plan
Flexible schedule
Company
Mammoth Lakes Foundation
The Mammoth Lakes Foundation and our supporters believe that availability of higher education and cultural enrichment in the Eastern Sierra enhances the quality of life enjoyed by residents, second homeowners, and visitors by balancing the recreational attractions in the community with cultural and educational opportunities.
Founded in 1989
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase