Aston Carter · 5 hours ago
Office Administrator
Nashville, TN
Contract
Onsite
Entry, Mid Level
$24/hr - $26.44/hr
2+ years expAston Carter provides world-class corporate talent solutions, and they are seeking a Bilingual Office Administrator to manage the day-to-day operations of their Nashville office. This role is essential for ensuring smooth office functioning and supporting various administrative tasks.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Answer phones and manage incoming inquiries
Process job applications and coordinate with hiring managers
Handle accounts payable, including entering invoices, reconciling statements, and maintaining financial systems
Prepare and verify certificates of insurance
Support bid preparation and document ordering
Submit EPA notifications for active projects
Manage licensing submissions and renewals
Ensure the office runs smoothly, even when working alone
Qualification
Required
2-4 years of administrative or office experience
Proficiency in Microsoft Excel and comfortable with spreadsheets
Bilingual in English and Spanish
Self-starter mentality with the ability to work independently for extended periods
Detail-oriented, particularly in compliance and documentation
Preferred
Notary experience is preferred but not required
Willingness to travel to Cincinnati for 1-2 weeks of training
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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