Arizona Turf Masters, LLC · 14 hours ago
Office Manager – Systems & Operations
Phoenix, AZ
Full-time
Onsite
Mid Level
$55K/yr - $70K/yr
3+ years expArizona Turf Masters (AZTM) is a specialized landscape contractor with nearly 20 years of operating history. They are hiring an Office Manager – Installation Operations to bring structure, consistency, and accountability to the internal coordination of their installation business, focusing on systems and process management.
AgricultureConstructionLandscaping
Hiring Manager
Stephen Mull
Responsibilities
Lead the rollout and ongoing use of HubSpot as the central system for:
Job flow
Scheduling visibility
Customer communication tracking
Documentation and follow-ups
Support the implementation and use of ClickUp for:
Internal task tracking
Project timelines
Accountability and follow-through
Help establish Slack as a structured internal communication tool (after core systems are stable)
Provide project coordination and administrative support across operational initiatives, ensuring timelines, documentation, and ownership remain clear
Provide organizational and administrative support to the Director of Operations and founders as needed, primarily focused on tracking, coordination, and follow-through
Assist with organizing priorities, documentation, and short-term initiatives that support operational execution
Support time-sensitive or one-off operational tasks when needed, without detracting from core systems responsibilities
Serve as the internal coordination hub between sales, operations, and leadership
Track installation schedules, upcoming jobs, and required prep
Assist with answering and routing incoming calls during business hours to ensure timely responses and proper handoff to the appropriate team member
Ensure documentation (plans, notes, expectations) is complete and accessible before installs
Surface risks, gaps, or delays early—before they become problems
Monitor dashboards and reports to ensure follow-ups and commitments are being met
Proactively flag missed steps or delays to the appropriate leader
Maintain clear, shared visibility into job status and priorities
Review and track expense submissions and receipts
Maintain visibility into company assets (vehicles, computers, equipment)
Track vehicle maintenance schedules and compliance
Support internal reporting and documentation
Qualification
Required
3+ years in office management, operations, or senior administrative roles
Highly organized and systems-oriented
Comfortable holding others accountable to process
Calm under pressure; not reactive or easily overwhelmed
Strong written and verbal communicator
"I'll figure it out" mindset
Comfortable working fully in-office in North Phoenix
Benefits
Employer Sponsored Health, Dental, Vision, 401K and PTO.
Company
Arizona Turf Masters, LLC
Arizona Turf Masters continues climbing to be the turf industry leader in both product and installation of Synthetic Turf.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase