Aston Carter · 4 hours ago
Event Coordinator – Executive Virtual Conference
Kirkland, WA
Contract
Hybrid
Mid Level
$30/hr - $34/hrAston Carter is a company that provides world-class corporate talent solutions. They are seeking an Event Coordinator to manage a multi-day executive virtual conference, ensuring seamless execution and coordination with stakeholders and speakers.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Lead logistics, scheduling, and operational coordination for a high‑visibility, multi‑day executive virtual conference
Ensure event flow, run‑of‑show, and stakeholder alignment are perfectly organized and delivered
Anticipate potential issues in advance and proactively implement solutions
Maintain a calm, steady presence during live sessions to manage real‑time changes or challenges
Partner closely with internal program leads to execute an event experience that feels seamless and polished
Work directly with senior-level speakers on prep, timing, tech checks, and content readiness
Coordinate between multiple executive stakeholders, internal teams, and customer-facing groups
Provide efficient, professional communication and guidance leading up to and during the event
Deliver post-event documentation, written summaries, data capture, wrap‑ups, and insights
Ensure all materials and deliverables are organized and archived properly
Manage multiple workstreams simultaneously with strong prioritization skills
Maintain detailed organization across timelines, agendas, documentation, and communications
Support logistics for all required components of the event—including tools, platforms, cadence, and preparation workflows
Qualification
Required
Demonstrated experience as an Event Program Manager, Event Project Manager, or similar role
Experience with executive-level event management
Strong organizational, communication, and time-management skills
Ability to manage multiple streams of work simultaneously and independently
Experience with virtual event execution and enterprise-level audiences
Experience running complex virtual events, especially multi-day programs
A track record of supporting events for large enterprise organizations (preferred over start-up experience)
Strong organization skills with the ability to anticipate needs before they arise
A calm, solutions-focused mindset—especially during live programming
Excellent written and verbal communication skills
Comfort working closely with executive-level presenters
Experience producing post-event reports, documentation, and summaries
Strong logistics coordination skills across multiple teams and workflows
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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