UCLA Health · 12 hours ago
Administrative Assistant - Psychiatry
Los Angeles, CA
Full-time
Onsite
Entry Level
$30.36/hr - $43.49/hr
1+ years expUCLA Health's Semel Institute is looking for a highly organized Administrative Assistant to support the Child and Adolescent Division of Psychiatry. The role involves providing administrative and clinical support, managing schedules, coordinating meetings, and ensuring efficient operations in a clinical environment.
Hospital & Health Care
Responsibilities
Provide administrative and clinical support to faculty, staff, and administrators within the Child and Adolescent Division of Psychiatry
Support daily operations by coordinating meetings and events, managing schedules, preparing correspondence and university/hospital forms, answering phones, and utilizing standard office systems
Register and schedule private patients, maintain patient files, coordinate clinical visits, and organize the bi-annual Autism Diagnostic Observation Schedule (ADOS) training, including advertising, registration, purchasing materials, and volunteer coordination
Qualification
Required
Bachelor's degree in psychology, neuroscience, human development, or a related behavioral science field, and or equivalent combination of education & experience
Strong organizational and project-management skills, including the ability to track action items, maintain documentation, and prioritize competing tasks
Strong written and verbal communication skills, with the ability to interact professionally with families, clinicians, trainees, and external partners
High attention to detail and accuracy across administrative, scheduling, and data-related responsibilities
Ability to work independently while also collaborating effectively with research staff, postdoctoral fellows, graduate students, and administrative teams
Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with HIPAA and institutional policies
Technical proficiency with Excel and/or Google Sheets
Familiarity with research data platforms such as REDCap or Qualtrics
1+ years experience in a clinical, medical, or research setting involving patient coordination, administrative support, or study support
1+ years experience demonstrated ability to manage multiple tasks, deadlines, and communications in a high-volume environment
Preferred
Exposure to basic data cleaning or statistical software (e.g., R, SPSS, Jamovi)
1+ years experience using clinical or scheduling systems (e.g., EMR platforms such as CareConnect, scheduling or registration systems)
1+ years experience working with autistic individuals, or with autism-focused research or clinical programs
1+ years experience supporting faculty or senior staff with calendar management, meeting coordination, or multi-step project workflows
Coursework or exposure to autism and neurodevelopmental disorders
Company
UCLA Health
For more than half a century, UCLA Health has provided the best in healthcare and the latest in medical technology to the people of Los Angeles and throughout the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Alexis Sexton
Chief Financial Officer, Semel Institute
Andrew Titus
Chief Financial Officer - Department of Family Medicine
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