Waste Pro USA · 7 hours ago
Office Assistant ( Part Time)
Baton Rouge, LA
Part-time
Onsite
New Grad, Entry LevelWaste Pro USA is seeking an Administrative Support Specialist who reports to various business leaders and provides secretarial, administrative, data management, and bookkeeping functions. The role requires strong organizational skills and attention to detail while engaging in tasks such as customer service, filing, and managing schedules.
Information Technology
Responsibilities
Entry of customer information for new and renewing customers from the service agreements
Position provides support to the Division including- payroll processing paperwork completion, maintaining employee files, ordering supplies ,customer service, accounts receivable, accounts payable and collections
Manages Outlook calendars; setting up meetings, resolving schedule conflicts and prioritizes meetings
Schedules and organizes simple to complex activities such as meetings, travel, expense reports, and department activities for members of management team
Files documents, generates reports, drafts communications and responds to routine questions
Uses variety of software to produce predefined or routine queries, reports, announcements, correspondences, memos, business plans, layouts and graphic designs as requested
Tracks financial/quantitative data, researches and reports variances
Assists with the planning, coordination and communication of employee activities
Works independently and within a team on recurring and non-recurring assignments that may require demonstrated poise, tact, diplomacy and confidentiality
Qualification
Required
High degree of organization and planning skills
Skills required to generate accurate and timely data reports
Superior customer service skills
Attention to detail in composing, typing, and proofing materials
Ability to establish priorities and meet deadlines
Experience in entry of customer information for new and renewing customers
Support to the Division including payroll processing paperwork completion
Maintaining employee files
Ordering supplies
Customer service experience
Accounts receivable, accounts payable and collections experience
Managing Outlook calendars
Setting up meetings and resolving schedule conflicts
Scheduling and organizing activities such as meetings, travel, and expense reports
Filing documents and generating reports
Drafting communications and responding to routine questions
Using a variety of software to produce predefined or routine queries, reports, and correspondences
Tracking financial/quantitative data and researching variances
Planning, coordinating and communicating employee activities
Ability to work independently and within a team
Demonstrated poise, tact, diplomacy and confidentiality
Company
Waste Pro USA
Waste Pro company owned solid waste collection, recycling, processing and disposal companies.
Founded in 2001
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.67B2025-11-13Debt Financing· $200M
2025-01-21Debt Financing· $850M
2023-06-22Debt Financing· $120M
Leadership Team
John Jennings
Founder ,CEO & Chairman
Sean Jennings
Chief Executive Officer
Recent News
New Orleans CityBusiness
2025-06-03
Company data provided by crunchbase