Nulixir Inc. · 1 day ago
Executive Business Assistant (Commercialization & Automation Execution)
Austin, Texas Metropolitan Area
Full-time
Onsite
Mid, Senior Level
$75K/yr - $100K/yr
2+ years expNulixir Inc. is a VC-backed nano-biotechnology company focused on creating functional food and beverage products. They are seeking an Executive Business Assistant to facilitate commercialization and operational efficiency, ensuring projects progress smoothly and launches are timely.
Food and BeverageManufacturingNanotechnology
Responsibilities
Run the operating cadence for commercialization + product efficiency initiatives (weekly rhythms, check-ins, action tracking)
Make meetings productive: prep agendas, capture decisions, assign owners, track deadlines, and ensure closure
Maintain a single “source of truth” for top priorities: status, next steps, blockers, dependencies, and due dates
Proactively surface risks and misalignment early—then drive resolution with facts, options, and dates
Coordinate end-to-end workflows for customer projects: sample requests, prototypes, feedback loops, approvals, and launch readiness
Ensure internal deliverables move on time across R&D, Ops, and Quality (specs, timelines, pricing inputs, production slots)
Track and document what was promised vs. what is being executed (ingredients, functionality targets, timelines, packaging assumptions)
Own the follow-up engine after customer calls and internal reviews so next steps are fast and visible
Coordinate cross-functional work to improve repeatability and efficiency of products we commercialize: reduce changeovers, reduce rework, reduce scrap, improve yield, throughput, consistency, and on-time production
Track top operational constraints impacting commercialization (ingredient availability, line time, QC holds, process readiness)
Support implementation of standard playbooks for “ready-to-scale” products: checklists, specs, process parameters, QC checkpoints
Keep a tight feedback loop from production back to commercialization so future formulas are designed for scale
Build and maintain trackers/dashboards in Google Sheets/Excel for: commercialization pipeline milestones (samples → approval → PO → production), cycle time and bottlenecks, top efficiency improvement projects and their impact
Prepare short weekly executive summaries: what moved, what’s stuck, what decisions are needed
Maintain clean documentation: meeting notes, action logs, decision logs, project timelines, version control on key files
Be the person who ensures execution happens: if something is assigned, it gets done—or escalated quickly
Hold a high bar for clarity, speed, accuracy, and accountability across the teams you support
Create structure that helps teams move faster without dropping quality
Qualification
Required
2–6+ years experience in a high-execution role: executive assistant (high-performing), business operations, program coordination, commercialization support, project coordination, or similar
Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel
Excellent written/verbal communication and professional judgment
Highly organized with strong attention to detail; you naturally build structure and systems
Comfort working cross-functionally with Commercial, R&D, Ops, and Quality
High ownership and strong follow-through—people trust you to close loops
Comfortable working on-site in a fast-paced, high-growth environment
Preferred
Exposure to manufacturing operations, product development, or food & beverage/CPG environments
Familiarity with basic KPIs (throughput, yield, scrap, cycle time) and commercialization milestones
Experience supporting product launches or customer-driven development timelines
Benefits
Health, Dental and Vision Insurance
Annual Performance Bonus
Stock options
Company
Nulixir Inc.
Welcome to Nulixir, where the future of food meets cutting-edge science.
51-200 employees
H1B Sponsorship
Nulixir Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
Funding
Current Stage
Growth StageLeadership Team
Ehsan M.
Chief Executive Officer/Founder
Vivek Mehta
Head of Finance
Recent News
2025-05-06
2025-05-06
2025-05-06
Company data provided by crunchbase