Data Trust · 15 hours ago
Executive Assistant to the CEO
Arlington, Virginia, United States
Full-time
Onsite
Entry Level
1+ years expData Trust is a company that specializes in providing political data through their national voter file and consumer data inventories. They are seeking an Executive Assistant to the President and CEO to provide high-level administrative and operational support, ensuring the smooth operation of executive functions and enabling the effectiveness of the CEO.
Data ManagementDatabaseInformation ServicesInformation Technology
No H1B
Responsibilities
Provide high-level administrative, operational, support to the CEO
Ensure effective executive office operations and supports the Board Secretary with board administration
Serve as the primary point of contact for the CEO with internal and external stakeholders via phone, email, and in-person interactions
Manage the CEO's calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls
Communicate scheduling needs, resolve conflicts proactively, and coordinate with team members to optimize executive office productivity
Draft, proofread, and prepare correspondence, presentations, and meeting materials, ensuring alignment with the CEO's preferred tone and style
Conduct research and prepare summaries, reports, and recommendations as assigned
Exercise discretion, judgment, and organizational knowledge to facilitate executive activities and maintain confidentiality
Support the Board Secretary to schedule, plan, and provide notices for board meetings, as needed
Assist the Board Secretary to prepare, assemble, and distribute meeting materials, agendas, minutes, resolutions, and annual conflict of interest statements
Attend meetings, record minutes, and ensure timely follow-up on action items
Build and maintain positive, strategic relationships at all levels of the organization, including senior leaders, board members, administrators, and external partners
Perform other duties as assigned to support the CEO, Board of Directors, and senior leadership
Perform office support tasks such as inventory, supply orders, and other necessary operational functions as requested by the CEO and senior leadership
Maintain confidentiality and professionalism in all interactions
Qualification
Required
Strong Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite skills
High level of detail orientation with the ability to multitask in a fast-paced environment
Strong project management and communication skills
1+ years calendar management and administrative experience
1+ years providing support to C-level executives
Company
Data Trust
DATA TRUST is a data management company that provides voter information to the republican and conservative campaigns.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jon Black
Chief Executive Officer
Bill Dunne
Chief Operating Officer
Company data provided by crunchbase