California State University-San Bernardino · 3 hours ago
Administrative Support Coordinator (Administrative Support Coordinator II), College of Social & Behavioral Sciences - Dean's Office
San Bernardino, CA
Contract
Onsite
Mid, Senior Level
$4,367/mo - $6,362/mo
5+ years expCalifornia State University-San Bernardino is seeking an Administrative Support Coordinator II to support the Air Force Reserve Officers' Training Corps (ROTC) cadet education and faculty success. The role involves coordinating academic, operational, financial, and personnel-related functions while serving as a liaison between the university, U.S. Air Force, and external organizations.
Higher EducationProfessional Services
No H1B
Responsibilities
Provides detailed information and assistance to current and prospective cadets regarding Air Force Reserve Officer Training Corps (AFROTC) admissions, medical requirements, and university integration
Coordinates course scheduling each semester by working with the Department Chair and Program Coordinator to build, review, and submit class schedules; secures classrooms, resolves conflicts, and ensures accurate updates to the course catalog to facilitate effective program delivery
Assists with CSUSB main campus and open university enrollments, CSU cross-enrollments, and CSU intra-system enrollment processes for cadets from partner colleges and universities. Works with CSUSB's Registrar to resolve enrollment conflicts or errors
Prepares and provides faculty with class rosters each term and tracks registration to keep faculty informed of cadet enrollment status
Reviews and verifies cadet academic standing and AFROTC commissioning requirements. Supports completion of commissioning paperwork
Maintains and updates cadet records in WINGS, the Air Force ROTC tracking system, including accurate documentation for all active cadets, participating students, and scholarship candidates
Coordinates the High School Scholarship Program (HSSP), including but not limited to, collection of application materials, scheduling interviews with Admissions Liaison Officers (ALOs), assisting with applicant outreach, compiling documentation, and ensuring all program deadlines are met
Provides onboarding support for new cadre, volunteers, and adjunct faculty by preparing appointment documents (e.g., volunteer forms), coordinating email, computer, gym, parking, and key access, connecting personnel with appropriate university contacts, and submitting parking requests for guests as needed
Coordinate separation and clearance paperwork for departing personnel and ensure timely return of keys, equipment, and access control items
Tracks and maintains department budgets, including operating funds, military funding, Professional and Continuing Education (PACE) funds, and auxiliary accounts to ensure accurate recordkeeping
Processes purchasing actions from start to finish, including but not limited to, initiating purchase requisitions, tracking purchase order status, receiving goods/services, processing invoices, and closing out purchase orders in compliance with university and Air Force financial procedures. Coordinates with the Department Chair/Program Coordinator for spending approvals and fund allocation prior to initiating transactions and ensures purchases align with CSUSB procurement policies
Coordinates logistics for annual Dining Out (cadet award ceremony), commissioning ceremonies, and other formal military events to support successful program operations
Collects and verifies cadet award eligibility to ensure accurate recognition of achievements
Work with the College to support ROTC involvement in CSUSB Commencement
Provides support for joint ROTC color guard events and ceremonial support
Serves as program telephone coordinator, distributes mail, and prepares outgoing correspondence
Submits IT and Facilities repair requests, orders and maintains inventory for department office supplies, instructional materials, and cadet uniforms
Other classification related duties as assigned
Qualification
Required
High school diploma or its equivalent
Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent
Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
Thorough mastery of English grammar, punctuation, and spelling
Expertise in using office software packages, technology, and systems
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Ability to effectively write and present own reports
Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations
Ability to use negotiation and persuasion skills to achieve results and expedite projects
Benefits
Medical, dental and vision plans
Membership in the California Public Employees Retirement System (CalPERS)
Sick and vacation time
15 paid holidays a year
Fee waiver education program
Company
California State University-San Bernardino
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John M. Pfau
founding president
Recent News
San Bernardino Sun
2025-09-30
MarketScreener
2025-09-25
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