Austin Commercial · 19 hours ago
Field Office Manager (Tulsa, OK) Austin Industrial
Tulsa, Oklahoma, United States
Full-time
Onsite
Mid LevelAustin Industrial is a leading provider of self-perform maintenance, construction, and soft craft services to industrial companies across the U.S. The Field Office Manager will oversee financial functions at job sites, manage accounts payable and receivable, coordinate payroll, and ensure compliance with company policies while maintaining contact with various jobsites.
Construction
No H1B
Responsibilities
Manages Accounts Payable and Receivable functions at jobsite(s)
Receives, reviews and processes vendor invoices
Takes delivery of goods and/or materials and ensures accurate reporting in accounting system
Works with Operations to resolving any outstanding AP or AR issues
Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records
Coordinates weekly payroll function
Ensures jobsite timesheets are entered accurately and timely
Reconciles payroll to ensure accurate billings to customers
Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution
Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms
Keeps track of Lien Waivers, Supplier’s Release, Notice of Intent to Lien, Mechanic’s Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements
Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy
Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system
Reviews prime contract (owner) change orders for accuracy and policy compliance
Posts approved owner change orders in the system timely
Prepares and enters necessary cost accrual or deferral journal entries in the accounting system
Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy
Coordinates periodic audit requests with various stakeholders
Prepares a variety of financial and regulatory reports timely and accurately
Performs other administrative or clerical duties at the field office
Completes various ad hoc requests
Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals
Ensures effective team coverage by cross training on various roles/responsibilities
Process and enter vendor/subcontractor invoices
Enter timesheets
Prepare owner billings
Other duties as assigned
Job costing and change orders
Provide administrative support
Qualification
Required
Applicants must be legally authorized to work for ANY employer in the United States. Austin Industrial is unable to sponsor or take over sponsorship of an employment visa for this position
Benefits
Medical
Dental
Life and disability insurance
Matching 401K plant
100% Employee-Owned Company (ESPO)
Company
Austin Commercial
Austin Commercial is one of the largest, most diversified builders in the United States.
Founded in 1975
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Darlene Eanell
Executive Assistant To Chief Executive Officer
Company data provided by crunchbase