SUNY Downstate Health Sciences University · 17 hours ago
Purchase Associate, Contracts & Procurement
Brooklyn, NY
Contract
Onsite
Mid Level
3+ years expSUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. The Purchase Associate will provide a comprehensive review of legal and financial aspects of procurement agreements and ensure compliance with applicable laws and regulations.
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Responsibilities
Provide a Comprehensive Review Of Legal And Financial Aspects Of Procurement Agreements On Behalf Of SUNY-DMC, Including Review Of Legal Sufficiency And Economic Transactions For The Acquisition Of Goods And Services Throughout The Institution, Including But Not Limited To Its Affiliated Organizations And Corporations
Provide legal review of transactions proposed by entities throughout SUNY-DMC for compliance with applicable laws, rules, regulation sand policies of respective funding source(s), including but not limited to state, federal, private and grant funds
Provide legal review of documents generated by SUNY-DMC departments and external organizations for legal sufficiency and compliance with applicable laws, rules, regulations and policies
Provide legal review of affiliation agreements for students, residents and fellows based at SUNY-DMC performing clinical training at other training sites, and for those performing clinical training at SUNY-DMC from other educational institutions
Provide legal review of managed care and other SUNY-DMC revenue agreements and transfer and referral agreements for compliance with applicable laws, rules, regulations and policies. Process such agreements through to approval by appropriate NY State agencies
Consult with SUNY-DMC departments and affiliated organizations and corporations to maintain to develop appropriate agreements, and secure necessary review agency approval, to manage their relationships with internal and external entities, including but not limited to memoranda of understanding, employment agreements and funding agreements. Provide other limited legal support to affiliated organizations and corporations
Develop ongoing relationships and interact with clinicians in order to understand and serve the needs of the business and source goods and services accordingly. Provide fact based solutions
Have a keen understanding of the existing supply chain for assigned categories and an awareness of emerging potential suppliers and technologies. Develop supplier relations
Monitor, measure and influence supplier performance and service levels
Implement the Procurement and Strategic Sourcing Process Map for purchasing activities conducted
Negotiate professionally and aggressively on behalf of the hospital
Collaborate with clinical departments, appropriate State Offices and clerical staff to ensure timely and accurate turnaround of requisitions and purchase orders
Each manage $4-8 million spend
Lead sourcing team
Manage the purchasing process across all commodities
Jointly drive cost savings with end users
Develop supplier relationships
Plan, evaluate and oversee purchase of capital equipment and contract for appropriate services to ensure cost-effective procurement to meet the need of SUNY
Consult with department at SUNY to identify and determine purchasing needs and specific requirements
Obtain and analyze a variety of product and service information, i.e., price structure, payment terms, contractual arrangements, servicing and warranty coverage, etc. Negotiate with outside vendors to obtain purchasing terms. Recommend and/or approve vendor selection and formalize purchasing agreements
Coordinate, monitor, and maintain department activities to ensure timely, accurate and efficient processing of purchasing requests from SUNY-DMC
Monitor placement of orders with appropriate vendors. Monitor departments operations to ensure all terms of purchase agreements are met and required products/services are received as necessary
Maintain effective communication with department heads, staff and outside agencies. Meet regularly with vendors and sales representative to evaluate products and services offered
Act as liaison between vendors and hospital and network hospital departments to arrange presentation and demonstrations, select products, answer related inquiries, and resolve purchasing problems
Maintain current knowledge of trends and developments related to field
Perform all other job related duties as needed or required
The incumbent must work closely with internal and external review and control agencies in order to ensure compliance with applicable laws, rules, regulations and policies. Position requires interaction with counsel representing vendors and other external entities to ensure that the best interests of SUNY-DMC are protected
Qualification
Required
Contract procurement and administration experience in a public sector environment
Knowledge of applicable laws, rules, regulations and policies and the ability to communicate same to user departments, vendors and review agencies
Preferred
Juris Doctor with a minimum of 3 years of experience in a business-related or legal field
Outstanding collaborative leadership skills
Negotiation planning and execution
Customer service and interpersonal relationship building
Project management, implementation, and coordination skills
Communication and presentation skills
Analytical ability to understand and define critical issues and develop a fact based solution in consideration of all of the alternative available
Willingness to constructively dissent and challenge leadership thinking
Supply chain management skills
Exposure to formal Strategic Sourcing methodologies
Comfort and experience with Excel, Access and Power Point
Understanding of financial analysis and controls
Training, development, and mentoring of other procurement professionals
Company
SUNY Downstate Health Sciences University
Formally known as The State University of New York Health Science Center at Brooklyn—but better known to our patients and Brooklyn neighbors as SUNY Downstate Health Sciences University — we are older than the Brooklyn Bridge.
Founded in 1860Brooklyn, New York, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
David H Berger, MD, MHCM
Chief Executive Officer
George Buckley III, MBA, MPH
Musculoskeletal, Orthopaedics & Rehabilitation Medicine Service Line Director (CEO Direct Report)
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