NEOGOV · 14 hours ago
Executive Assistant - Facilities
Madison, AL
Full-time
Onsite
Mid, Senior Level
$44K/yr - $49K/yr
5+ years expNEOGOV is a company looking for an Executive Assistant to support the Department Head in the Facilities department of the City of Madison, Alabama. The role involves managing various administrative tasks, maintaining records, and facilitating departmental events while ensuring confidentiality and sensitivity in handling information.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assist the director in research and preparation of various documents and updates, ordinances, resolutions, and other documents
Assist the director in developing departmental goals and procedures
Servers as Administrator of the Facilities & Grounds Department’s work order system
Serves as departmental contact with outside agencies and other city departments
Meets with individuals, special interest groups and others on behalf of executives, committees, and boards of directors
Maintains various types of complex files
Prepares and maintains personnel, legal, and other records and files of confidential or sensitive nature
Compiles and prepares a full range of documents; provides administrative assistance to prepare a wide array of letters, correspondence, administrative and public reports including statements, agenda, announcements, resolutions, ordinances, bid specifications, certificates, agreements, studies, plans, requisitions, and other correspondence
Maintains manuals and other data pertaining to City affairs
Maintains a calendar of events, and schedules for Director and Assistant Director
Maintains departmental portion of City website
Conducts special studies or assignment of a limited duration and nature; compiles data, summaries requiring data analysis; formats and prepares written reports and charts
Assist with asset inventory and insurance for department own City property
Communicates with the public, other City departments, vendors, suppliers, delivery people, professionals, businesses, applicants, and organizations to give and receive information
Qualification
Required
A high school diploma is required
Five years of progressive, responsible administrative experience
Strong work history of dependability and performance
Current driver's license for city related errands
Ability to consistently demonstrate a high level of judgment and discretion required for maintaining confidential and sensitive information
Must maintain a strong driving record for city-insurance purpose and record may be periodically checked by the City
Strong background record required, due to accessibility to city property
Job may require occasional overtime and work on weekends
Must be able to work productively with frequent interruptions
Occasional work in an environment where there are fumes, temperature fluctuations, noise, poor ventilation, dirt, dust, and chemicals, etc
The ability to multitask and work at a fast pace to complete a high volume of work
Ability to work with confidential information and prioritize, coordinate, and organize work
Excellent interpersonal skills
Considerable organizational skills
Considerable knowledge of general municipal agency operations and organizations
Considerable knowledge of office practices, procedures, and equipment
Writing skills to complete forms, compose correspondence and reports
Proficiency in Microsoft Word, Microsoft Excel and Microsoft Access
Planning skills to develop schedules and budgets
Excellent written and oral communications skills
The ability to work independently with minimum supervision
Sedentary work that involves sitting most of the time, some walking, standing bending and carrying items less than 25 pounds such as books, papers, office supplies, and file folders
Adeptness and speed in use of fingers and hands on repetitive operation of computer and other office machines
Ability to communicate verbally and orally with internal personnel as well as with the public
Ability to work on computer for periods of time
Ability to verbally communicate
Ability to operate all office equipment
Ability to travel
Preferred
Additional education in office practices and computer applications preferred
Some college-work related to duties preferred
Two years of experience reporting to a mid-level manager or executive preferred
Benefits
$0 Cost Individual Health/Dental Premium
RSA - Retirement Benefits
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase