The Salvation Army USA Central Territory · 14 hours ago
Administrative Assistant
Chicago, IL
Full-time
Onsite
Entry Level
$18.11/hr - $21.73/hr
1+ years expThe Salvation Army is dedicated to 'Doing the Most Good' and provides various services to meet the needs of vulnerable communities. The Administrative Assistant role involves comprehensive administrative and clerical support to ensure the efficient operation of the organization’s programs and administrative offices, maintaining professionalism and confidentiality throughout.
Non-profit Organization Management
Responsibilities
Provide general administrative support including typing, filing, copying, scanning, and data entry
Answer and route telephone calls; greet visitors in a courteous, professional manner
Maintain calendars, schedule meetings, prepare agendas, and coordinate meeting logistics
Draft and prepare correspondence, reports, memoranda, and forms
Maintain accurate and organized electronic and physical files in accordance with Salvation Army policies
Assist with documentation for audits, accreditation (e.g., CARF), grants, and internal reviews
Handle confidential and sensitive information with discretion and integrity
Provide administrative assistance to program departments, including data tracking and reporting
Assist with volunteer, client, and program documentation as assigned
Support special events, meetings, trainings, and community outreach activities
Assist with onboarding paperwork, timekeeping, personnel files, and HR documentation
Support purchasing requests, invoice processing, and expense documentation
Assist with internal systems such as TSAMM, ADP, or other Salvation Army platforms (as applicable)
Uphold and support The Salvation Army’s Christian mission, values, and code of ethics
Interact respectfully and professionally with Officers, employees, volunteers, clients, and the public
Comply with all Salvation Army policies, procedures, and confidentiality requirements
All other duties as assigned
Qualification
Required
High school diploma or GED required
Minimum of 1–2 years of administrative or office experience
Proficiency in Microsoft Office (Word, Excel, Outlook) and standard office equipment
Strong organizational, time-management, and attention-to-detail skills
Excellent written and verbal communication skills
Ability to maintain strict confidentiality
An attention to detail
Strong interpersonal and customer service skills
Ability to manage multiple priorities and meet deadlines
Ability to work independently and collaboratively in a team environment
Commitment to professionalism, integrity, and service
A positive attitude and the ability to be flexible in light of changing job situations/priorities
Supportive of the mission of The Salvation Army
Preferred
Associate degree preferred
Experience working in a nonprofit, social services, or faith-based organization
Familiarity with Salvation Army systems, policies, and reporting structures
Experience supporting compliance, accreditation, or grant-funded programs
Company
The Salvation Army USA Central Territory
The Salvation Army is an evangelical part of the universal Christian Church.
Founded in 1865Hoffman Estates, Illinois, US
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase