PGA of America · 14 hours ago
Executive Assistant, C-Suite
Frisco, TX
Full-time
Onsite
Senior Level
5+ years expPGA of America is dedicated to serving its members and growing the game of golf. The Executive Assistant provides comprehensive administrative support to the CEO and other C-Suite executives, managing schedules, travel arrangements, and facilitating communication across the organization.
Sports
No H1B
Responsibilities
Provide executive level support which includes, but is not limited to, maintaining the C-Suite’s high volume calendars and schedules, prioritizing email and communication correspondence, managing internal and external requests, coordinating complex travel arrangements, and maintaining accurate files
Anticipate travel-related needs, proactively addressing potential conflicts or changes, and providing real-time support during travel
Manage and track expense reports and financial matters related to the C-suite, ensuring adherence to organizational budgets and policies
Handle sensitive and confidential information with unwavering discretion and professionalism
Greet visitors, serving as a positive representative for the executives
Resolve problems, mediate disputes and deal with issues before they bubble up to the C-Suite
Serve as a sounding board to the C-Suite in order to strategize and help form ideas
Serve as a lead on initiatives/projects as determined by the C-Suite
Assist in preparing meeting materials, presentations, and reports, ensuring a high level of accuracy and professional polish
Work closely with Executive Assistant, Governance to coordinate meetings/events and Board Communication with the C-Suite
Work with executives and senior leadership to collect information for the National Board of Directors Meetings
Maintain inventory of PGA of America branded items for distribution by C-Suite. Reviews and selects and distributes PGA branded items for all incoming charitable donation requests approved by C-Suite
Manage the creating and maintenance of the PGA’s electronic database for PGA Invitations
Responsible for maintaining and updating detailed contact list(s) for various boards, committees and councils the C-Suite serves on
Maintain a detailed schedule of Allied Association, Speaking Engagements and Section Events calendar for C-Suite
Track and distribute Practice Round and Championship Series badges to President, Officers, C-Suite and special requests for the Masters. Keep detailed log of requested tickets for the Ryder Cup Matches, works with the Championship Department to ensure approved requests are fulfilled as available. Assist the C-Suite in obtaining tickets to PGA and non-PGA events as requested
Attend meetings on or off-site as requested by the C-Suite. Some travel required, including: PGA Championship, Annual Meeting, PGA Merchandise Show and Ryder Cup Matches (when in US). Organize and execute logistics for meetings (on-site and virtual) as needed
Run business errands as needed
Qualification
Required
Bachelor's degree (B.A.) in Business Administration or related field, or an equivalent combination of education, training, and experience
Minimum five years' experience in an administrative or project management level position
Strong analytical, administrative, project management, organizational and problem-solving skills
Excellent Communication Skills Required
Must have knowledge of project management
Must have skills in graphic software applications; skills in the development of effective 'mass communication'; skills in proofreading
Ability to maintain confidentiality of sensitive information with the highest level of integrity
Working knowledge of Gmail, Google Drive, Google Sheets, and Google Docs
Ability to travel up to 20%
Preferred
Proven proficiency in the use of Workday HCM (strongly preferred)
Basic fluency in artificial intelligence (AI) tools and concepts
Company
PGA of America
Since its founding in 1916, the PGA of America has maintained a twofold mission: to serve their 29,000 members and grow the game.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Robert O. Brown, PGA
Executive Director/CEO
Kevin J. Scott
Chief Technology Officer
Recent News
bloomberglaw.com
2025-11-01
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