Aston Carter · 8 hours ago
Department Assistant
Kansas City, MO
Contract
Onsite
Entry Level
$21/hr - $21/hr
1+ years expAston Carter provides world-class corporate talent solutions to clients across the globe. The Department Assistant will provide administrative support to department management, ensuring the smooth continuity of daily functions and operations.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Facilitate the dissemination of information to department and project teams
Resolve questions regarding the department, researching and providing appropriate answers
Prepare and present meeting notes, presentations, and tables using Excel, PowerPoint, Access, and other programs
Develop procedures related to departmental and business line requirements and assist in business initiatives
Monitor department deadlines and benchmarks, supporting the presentation of monthly progress reports, including tracking action items and progress updates
Plan, coordinate, and facilitate on-site and off-site meetings for the department, including orientations, trainings, stakeholder meetings, management meetings, and periodic reviews
Coordinate required training programs and records for department personnel in collaboration with the corporate training department to ensure compliance
Assemble and analyze information involving business plans and financial reports, contributing to the final business plan submission
Monitor, review, and approve standard expenditures to ensure departmental activities are within established budgets
Prepare various communications, including emails, meeting agendas, and meeting minutes
Handle sensitive and confidential information
Coordinate department-related issues and complaints, ensuring resolution is obtained
Comply with all policies and standards
Qualification
Required
High School Diploma/GED with a minimum of 3 years of relevant experience, or an Associate's degree with a minimum of 2 years of relevant experience, or a Bachelor's degree with a minimum of 1 year of relevant experience
Event planning experience is essential (must be included on resume)
Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint
Ability to work independently with accuracy, reliability, and problem-solving skills
Excellent organizational skills, attention to detail, and verbal and written communication skills
Ability to handle multiple tasks efficiently
Professional and effective communication skills with all organizational levels and external parties such as clients, vendors, business partners, and community leaders
Preferred
Experience in administrative support, data entry, customer service, clerical work, and office support
Experience with Adobe software
A minimum of 2 years of office/clerical experience
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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