Ellis Park Racing & Gaming · 4 hours ago
Administrative Assistant
Henderson, KY
Full-time
Onsite
Entry Level
2+ years expEllis Park Racing & Gaming is part of Churchill Downs Incorporated, a company focused on creating extraordinary entertainment experiences. The Administrative Assistant plays a key role in supporting day-to-day operations by providing administrative, reception, and operational support to the Senior Operations Director and property leadership team.
Media and Entertainment
Responsibilities
Serve as the primary point of contact for visitors, vendors, and guests, providing a professional and welcoming experience
Answer and route incoming calls, emails, and inquiries appropriately
Greet guests and partners and coordinate access as needed
Assist with admissions coordination, ticketing support, and guest flow during live racing, gaming, and special events
Support event sales efforts by assisting with inquiries, scheduling site tours, preparing materials, and coordinating logistics
Provide administrative support before, during, and after events to ensure seamless execution
Provide direct administrative support to the property leadership, including calendar coordination, meeting logistics, and correspondence
Prepare reports, presentations, agendas, and other business documents as needed
Maintain organized filing systems (electronic and physical) and ensure accuracy of records
Coordinate purchase requests, invoices, and basic expense tracking in accordance with company procedures
Support communication and coordination across departments, including Operations, Marketing, Security, Food & Beverage, and HR
Assist leadership with special projects, operational initiatives, and follow-up actions
Help ensure leadership priorities are executed accurately and on time
Perform other duties as assigned
Qualification
Required
Ability to read, analyze, and interpret standard documentation
Interpret an extensive variety of instructions, troubleshooting when necessary
Maintaining a professional working relationship among all team members
Effective oral and written communication skills
Works well under pressure in a fast-paced environment
Able to obtain and maintain a valid Kentucky gaming/racing license
High school diploma or equivalent required; associate degree or higher preferred
Minimum of 2 years of administrative, office support, or hospitality experience
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Ability to maintain confidentiality and exercise discretion
Preferred
Associate degree or higher preferred
Experience in gaming, entertainment, hospitality, or event-driven environments preferred
Company
Ellis Park Racing & Gaming
Here in Henderson, Kentucky, Ellis Park Racing & Gaming has a reputation for offering our guests a much-needed oasis from the ordinary, a gateway into the world of American horse racing and a gaming floor with 300 incredible Historical Horse Racing (HHR) machines.
201-500 employees
Funding
Current Stage
Growth StageRecent News
The Business Journal
2025-06-21
Company data provided by crunchbase