Kampgrounds of America, Inc. · 6 hours ago
ADMINISTRATIVE ASSISTANT
1205 N Transtech Way, Billings, MT 59102, USA
Full-time
Onsite
Mid, Senior Level
5+ years expKampgrounds of America, Inc. (KOA) is the world’s largest network of privately owned campgrounds and the leader in outdoor hospitality. The Administrative Assistant partners closely with the SVP of Marketing and SVP of Human Resources to keep priorities moving, calendars running smoothly, and leaders prepared, blending executive support, project coordination, and HR administrative processing with a high degree of discretion and attention to detail.
Vacation Rental
No H1B
Responsibilities
Keeps two senior executives organized and effective by managing administrative workflows, day-to-day support, tracking action items, and anticipating needs
Schedules and prioritizes meetings, prepares agendas/materials, captures notes and action items, coordinates and orders lunch, ensures leaders are ready and informed
Manages email, mail and phone messages including filing and prioritizing messages and sending communication on their behalf. Determines appropriate course of action, referral, or response
Help to prepare industry or company presentations through conducting research, drafting talking points, and creating or refining PowerPoint slides
Coordinates travel logistics and maintains clear, accessible itineraries, communicates changes quickly and accurately
Prepares expense reports, codes invoices, and tracks spending against budget line items, supports basic reporting
Assists with team meetings and occasional larger events/retreats (logistics, vendors, catering, materials) and provides coverage support as needed
Supports hiring and onboarding administration including background checks, I-9, new hire paperwork, benefits tasks, ordering campground compliance posters, address changes, undeliverable employee mail, data entry into the employee rewards platform, recurring HR reports, building tours, and interview scheduling—handling sensitive information with strict confidentiality. Conducts 45 day check ins with all new corporate office staff
Maintains basic marketing reporting, supports partner program administration, and assists with sourcing/coordinating vendors/agencies as requested
Supports key strategic initiatives being driven by the executive team. Will serve as an active member of project teams and assist with organization of communications and information and tracking of milestones and key metrics. May be required to attend meetings as a project member or on behalf of supervisors and take notes and outline next steps
Qualification
Required
Five or more years' experience supporting senior Executives and managing communication between multiple levels and facets of an organization
A minimum of one-year Human Resources experience
Ability to handle confidential information with discretion
Strong interpersonal skills
Comfortable prioritizing conflicting needs and able to handle matters expeditiously and proactively
Self-starter, solution-minded and able to complete a high volume of tasks with little or no guidance
Fluent English written and oral communication skills
Attention to detail, accuracy and proficiency in spelling, grammar, and punctuation
Able to take in a large amount of information and summarize it quickly both in writing and orally
Response across multiple channels of communication and able to react with appropriate levels of urgency to situations that require quick response or turnaround
Proficient in Microsoft Office, Adobe Acrobat, Google Docs, and social media platforms
Professional and trustworthy and exercises good judgement
Valid Driver's License
Preferred
Bachelor's degree in Human Resource, Business or related field
Experience working in an HRIS platform, preferably Dayforce
Benefits
Medical/Vision Insurance
Dental Insurance
Health Savings Account
Flexible Spending Account
Dependent Care Account
Paid Life & AD&D Insurance
Paid Short Term and Long Term Disability
Voluntary Life & AD&D Insurance
Voluntary Critical Illness Insurance
Voluntary Accident Insurance
Voluntary Hospital Indemnity Insurance
Paid Time Off
Paid Parental Leave
Employee Assistance Program
401K Retirement Plan
401K Company Contributions
Company
Kampgrounds of America, Inc.
Kampgrounds of America Inc. (KOA) is the world’s largest family camping company, helping family and friends enjoy the great outdoors for 55 years.
Founded in 1962East Lansing, Michigan, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kathryn Berta
Co-Owner
Recent News
2025-11-20
Company data provided by crunchbase