Air Comfort · 15 hours ago
Accounts Payable Clerk / Administrative Assistant
Fort Collins, CO
Full-time
Onsite
Entry Level
$20/hr - $27/hr
1+ years expAir Comfort, Inc. is a locally owned and operated company serving Northern Colorado and parts of southern Wyoming. They are seeking an Accounts Payable Clerk and Administrative Assistant to support financial operations and administrative functions, ensuring operational excellence and exceptional service.
EnergyIndustrial EngineeringMechanical Engineering
Responsibilities
Manage company accounts payable - verify the accuracy of invoices by checking for items such as prices, taxes, quantities, discounts & totals and match to the corresponding purchase order
Reconcile statements and accounts from vendors, as well as requesting any missing invoices found on the statements
Develop and maintain a working relationship with all vendors and customers
Responds to escalated accounts payable-related inquiries, prioritize processes to resolve potential issues with purchase order, statements, and accounts
Assist with customer satisfaction by investigating accounts payable issues, routing them to the assigned staff, and responding to special requests
Enter approved invoices into the accounting system for payment
File all paid invoices and maintain vendor reports related to accounts payable duties
Develop procedures and policies to help with the functionality of the AP and accounting department
Overall ownership, reviews and assures accuracy of all accounts to support the overall effectiveness of the accounting department and the Company
Assist with phone coverage to answer, screen, and direct incoming phone calls. Greet all customers and employees with a friendly and approachable attitude
Cross-train and fill in as a back-up for other office positions when out or on vacation
Daily/weekly file office paperwork into appropriate folders
Other duties, responsibilities, tasking, and special projects as assigned by management
Qualification
Required
Minimum education high school diploma or GED equivalent for strongly qualified candidate
Minimum 1-3 years of experience in accounting processing, calculations, and compliance
Must have ability to prioritize tasks and maintain confidentiality
2 years of related office experience and/or training in customer service, dispatching, or project management and/or equivalent combination of education and experience
2 years of experience and good proficiency with multi-line phones, computers, office equipment, Microsoft Word, Excel, Outlook, Windows, and data entry
Strong written and verbal communication skills
Proactive approach with willingness to work independently as well as part of a team
Highly organized individual, with ability to multi-task
Experience prioritizing tasks to meet tight deadlines within a fast-paced organization
Possess a flexible personality because of the demands of shared work tasks within the company's service, construction, controls, and administrative departments
Ability to maintain a positive, willing, and trainable attitude
Willingness and commitment to attend company sponsored training to keep knowledge and skills updated
Team player - ability to get along with and work well with people on all levels and departments within and outside the company
Reliable transportation to and from work
Preferred
Certificate/Training/Degree from college or technical school highly preferred
Previous experience with accounting related to the HVAC/construction industry is highly preferred
Some HVAC or construction background will be helpful, but we are willing to train the right candidate
Bachelor's (Preferred)
Accounts payable: 2 years (Preferred)
Benefits
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Professional development assistance
Referral program
Vision insurance
Company
Air Comfort
Air comfort is a professional HAVC service provider that offers design, solutions, applied equipment and energy services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin O'Connor, CPA
Chief Information Officer
Company data provided by crunchbase