KPFF Consulting Engineers · 2 hours ago
Project Coordinator
Seattle, WA, USA
Full-time
Hybrid
Mid, Senior Level
$35/hr - $40/hr
5+ years expKPFF Consulting Engineers is a multi-office engineering firm committed to excellence and innovative solutions. They are seeking a Project Coordinator to provide project and operations support, managing project logistics, contract administration, and financial tracking while ensuring effective communication with clients and team members.
ConsultingLegal
Responsibilities
Process contracts and change orders/amendments
Independently set up and manage spreadsheets for fee estimates, cost tracking, and billing
Compile, update, and QC fee estimates
Compile scope of work materials
Respond to budget, invoice, and contract inquiries from KPFF staff, clients, and subconsultants
Prepare subconsultant agreements
Review subconsultant invoices
Prepare and review client invoices and progress reports monthly and as needed
Collaborate with project managers to prepare project progress reports
Set up new project files, maintain files throughout the project, and archive closed projects
Develop and maintain project schedules
Schedule project meetings, prepare agendas and notes, and maintain action item lists
Coordinate construction support activities, including shop drawing/submittal reviews and Request for Information (RFI) routing and resolution
Prepare and/or finalize reports and memorandums
Coordinate project deliverables with project team and clients
Coordinate project submittal QA/QC activities
Facilitate effective communication with clients, subconsultants, and internal team members
Act as the point-of-contact in the absence of project managers
Organize monthly staff meetings
Organize group social, educational, and professional development activities
Develop MS Word and Excel templates to support business development, project delivery, and group operations
Support development of financial tracking tools and reports
Conduct research in active and potential market sectors
Support the development of promotional materials
Qualification
Required
Bachelor's degree
5 years of experience in project coordination or administration
5 years word processing experience
5 years accounting, invoicing, and billing experience
5 years hands-on experience with accounting software
5 years experience in contract management
5 years experience consulting or working with local agencies
5 years experience in budget management
Advanced proficiency in Microsoft Excel and Word
Effective verbal/written communications in a professional setting
Ability to multi-task and manage multiple projects and deadlines with varying priorities
Ability to adapt to varied working styles and personalities
Professional demeanor, appearance, and speech
Efficient time management
Organized and detail oriented
Positive and self-motivated
Ability to work independently
Preferred
Working knowledge of PowerPoint, SharePoint, MS Project, Bluebeam, and Smartsheet
Experience with construction documents (plans and specifications)
Experience with public sector contracting and invoicing procedures
Technical writing certification and/or experience preferred
Benefits
An excellent 401K retirement savings plan with employer contributions
Medical insurance
Dental insurance, with a no-premium option
Vision insurance, with a no-premium option
Health Savings Account (HSA) option with employer contribution
Medical Flexible Spending Account (FSA) option
Dependent care FSA option
Employee Assistance Program
Group life insurance
Short-term disability insurance
Long-term disability insurance
Seven paid holidays and two floating holidays
10 vacation days annually, which increases with years of service.
10 days of personal and sick time to care for yourself and family members.
Up to one-week (five business days) paid jury duty per year.
Six weeks of supplemental paid family leave
Travel accident insurance
Subsidized ORCA bus/rail pass
Company
KPFF Consulting Engineers
KPFF is a multi-office, multi-discipline engineering firm.
1001-5000 employees
H1B Sponsorship
KPFF Consulting Engineers has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (12)
2023 (13)
2022 (13)
2021 (9)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Nikhil Kalghatgi
CFO
Blake D. Patsy, PE, SE
Managing Partner
Recent News
Business Journals
2023-06-13
Company data provided by crunchbase