Northwestern University · 4 hours ago
Project Administrator
Evanston, IL
Full-time
Hybrid
Mid Level
$70K/yr - $80K/yr
4+ years expNorthwestern University is seeking a well-organized and reliable Project Administrator to support the Alumni Relations and Development team. This role involves managing day-to-day operations, coordinating travel, overseeing event logistics, and building relationships with alumni.
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Responsibilities
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective, including but not limited to:
Supports various projects and tasks within ARD related to Dean Deployment, Boards & Councils, Fundraising, and Alumni activities, with a particular emphasis on PEAC and APEX activities
Manages all aspects related to travel for the Associate Dean of ARD and the Dean of Kellogg (i.e. booking flights, arranging car pick-ups, researching travel requirements for international destinations, etc)
Operationalizes goals & objectives; ensures that resources are created or obtained
Manages customer service; creates associated practices & procedures & metrics to measure success
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc
Coordinate logistics for APEX meetings and events, including scheduling meeting rooms and external venues
Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT as related to assigned projects
Provides daily, monthly & annual financial activities for PEAC and APEX including transactions, analysis, & reporting, including:
Tracks and monitors expenses against approved budgets
Supports the preparation and submission of expense reimbursements and ensure timely, accurate expense reporting
Provides support to implement short- and long-term strategies and plans to meet program/project goals
Builds relationships with alumni to develop and cultivate professional networks, financial resources, and sense of community among alumni
Develops a comprehensive program of events such as lectures, symposia, speaker series, workshops, conferences, cultural events etc. in collaboration with internal & external resources
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner
Creates & leads a coordinated program of activities designed to increase project objectives
Develops & executes strategies to involve internal/external constituents and cultivate new individual, corporate, institutional &/or foundation collaborations
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
4 years program/project administration or other relevant experience
Strong knowledge of Microsoft Office Suite; familiarity with Salesforce
Agile at learning new software programs including NU specific and ability to troubleshoot technology
Ability to manage team meetings, including invites, agendas, use of technology and writing accurate meeting minutes
Ability to pivot quickly when priorities change
Ability to prioritize tasks and manage time efficiently
Detail-oriented with excellent writing and verbal communication
Ability to build effective relationships with internal and external stakeholders, including prospective donors
Able to prioritize multiple deadlines and projects simultaneously
Strong organizational skills, planning, and facilitating collaboration
Thrives in a team environment and is self-directed and confident working independently
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-25
Digital Journal
2026-01-23
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