Henkels & McCoy West · 16 hours ago
Administrative Assistant AP
US-CA-Pomona
Full-time
Onsite
Entry Level
$25/hr - $31/hr
1+ years expHenkels & McCoy West is a company that specializes in building and maintaining critical infrastructure across various industries. The Administrative Assistant AP role involves managing vendor payments, processing invoices, and maintaining financial records, requiring strong attention to detail and effective communication skills.
Construction
Responsibilities
Monitor Scanman inbox and ensure all invoices received or properly followed up on
Learns and utilizes Scan Man/DDE to process AP invoices from vendors
Takes ownership in BUs assigned. Actively works with Project Controls and Operations teams to ensure outstanding AP invoices are coded and approved
Actively learn AP best practices by participating in Company sponsored training opportunities and taking advantage of internal best practices passed on by AP management team
Provides excellent customer service to Accounts Payable customers which include all Company internal departments and vendors
Assigns correct business unit (BU) numbers and supplier IDs to invoices received via the OCR Scanman application
As assigned by AP Leads and AP Supervisor, verifies vendor accounts by reconciling monthly statements and related transactions
Maintains historical records by scanning and filing documents
Protects the organization's value by keeping information confidential
Accomplishes accounting and organization mission by completing related results as needed
Qualification
Required
1+ years of accounting experience required
High School Diploma, GED, or equivalent required
Exposure to financial bookkeeping software
Intermediate-Level knowledge of Microsoft Office Suites (Word, Excel)
Familiar and possess a good understanding of a general ledger
Highly organized, detailed, and thorough
Analytical skills, data entry skills & general math skills
Preferred
Prior experience in accounts payable via the construction industry
Experience working in JD Edwards
Understanding of current accounting trends
Benefits
401(k) Plan
Employee Stock Purchase Plan
Health, Dental, & Vision Insurance
Voluntary Life Insurance
Voluntary Short Term & Long-Term Disability
Paid time off
Company
Henkels & McCoy West
Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western U.S.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase