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LanceSoft, Inc. · 13 hours ago

Administrative Assistant

United States

Contract

Remote

New Grad, Entry Level

$39/hr - $41/hr

LanceSoft, Inc. is seeking an Administrative Assistant to support two executives. The role involves managing calendars, coordinating meetings, preparing expense reports, and assisting with travel arrangements, while ensuring smooth day-to-day operations.

Information Technology

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Drishti Pal

Responsibilities

Primarily responsible for managing calendars of the two executives, coordinating meetings, preparing and submitting expense reports, and arranging travel when applicable

Manages incoming requests and inquiries and routes information appropriately

Assists with meeting preparation, including agendas, materials, notes, and follow-ups

Supports coordination of team meetings, offsites, and events

May assist with drafting or formatting communications, basic research, procurement-related tasks, or small administrative projects depending on assignment scope

Partners closely with other administrative professionals, shared services teams, and cross-functional stakeholders to ensure smooth day-to-day operations

Maintains confidentiality and exercises discretion when handling sensitive information

Experienced working remotely and supporting leaders asynchronously across time zones

Proficient with standard productivity and collaboration tools, including calendar, document management, expense, and communication platforms (e.g., Google Workspace, Microsoft Office, Slack, Zoom)

Utilizes available tools and technologies, including AI-enabled productivity tools when appropriate, to improve efficiency, organization, and workflow effectiveness

Has knowledge of commonly used concepts, practices, and procedures related to administrative support

Level of experience and degree of independence will vary based on assignment and internal Administrative Assistant level selected

May work under general direction while exercising judgment appropriate to the scope of the engagement

Has experience providing remote support and working asynchronously

Comfortable adopting new tools and technologies, including AI-enabled productivity features, to support administrative workflows and operational efficiency

Qualification

Google WorkspaceMicrosoft OfficeSlackZoomAI-enabled productivity toolsCalendar managementExpense reportingMeeting coordinationRemote supportConfidentiality

Required

Primarily responsible for managing calendars of the two executives

Coordinating meetings

Preparing and submitting expense reports

Arranging travel when applicable

Manages incoming requests and inquiries and routes information appropriately

Assists with meeting preparation, including agendas, materials, notes, and follow-ups

Supports coordination of team meetings, offsites, and events

May assist with drafting or formatting communications

Basic research

Procurement-related tasks

Small administrative projects depending on assignment scope

Partners closely with other administrative professionals, shared services teams, and cross-functional stakeholders