Womble Bond Dickinson (UK) LLP · 9 hours ago
Part-Time Office Assistant
Walnut Creek, CA
Part-time
Onsite
New Grad, Entry Level
$24.10/hr - $40/hrWomble Bond Dickinson (US) LLP is an AmLaw 100 firm seeking a Part-Time Office Assistant for their Walnut Creek office. The role involves supporting daily office operations, managing supplies, assisting with administrative tasks, and providing excellent customer service.
CommercialIntellectual PropertyLegal
Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Act as the point of contact for internal and external clients
Answer, screen, and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort, and distribute daily mail/deliveries
Provide administrative support to ensure efficient operation of the office
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc
Maintain office supplies and inventory
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Coordinate meetings and appointments
Assist in the preparation of regularly scheduled reports
Write and distribute email, correspondence memos, letters, and forms
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Submit and reconcile expense reports
Provide general support to visitors
Liaise with legal assistants to handle requests and queries from attorneys
Qualification
Required
Proven experience as a Receptionist, Front Office Representative, Administrative Assistant, Office Admin Assistant, or similar role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Proficiency in Adobe Acrobat
Hands-on experience with office equipment (e.g., copiers, coffee machines, and printers)
Multitasking and time-management skills, with the ability to prioritize tasks
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to work independently and as part of a team
Excellent organizational skills
Customer service attitude
High school diploma
Preferred
Additional certification in Office Management is a plus
Company
Womble Bond Dickinson (UK) LLP
Being different is our normal way of working. It's not just what we do, it's how we do it.
Founded in 2017Winston Salem, North Carolina, USA
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$5.23MKey Investors
HSBC
2022-04-06Debt Financing· $5.23M
Leadership Team
Craig Moore
Partner
Nicola Jonas
Partner
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