Trinity University · 12 hours ago
Administrative Support Specialist I
San Antonio, TX
Full-time
Onsite
Mid, Senior Level
$18.98/hr - $23.73/hr
5+ years expTrinity University is seeking an Administrative Support Specialist I to provide essential support for financial and human resources administration activities within the Business Center. The role involves processing various business and financial transactions, ensuring timely personnel actions, and acting as a liaison between departments and customers.
EducationPersonal DevelopmentUniversities
Responsibilities
Receives reviews, analyzes and processes business, financial and payroll/personnel related transactions into a variety of the University software systems
Compiles and analyzes financial information to post entries to accounts in automated finance system; allocates expenditures, encumbrances, receipts, receivables, etc., based on reports and schedules; reviews and processes requisitions; confers with department for clarifications and specifications, and preferred supplies; and/or confers with vendors to obtain product or service information such as price, availability, and delivery schedule
Ensures timely and accurate processing of all personnel actions in automated HR system to include, but not limited to, creating and submitting documents/ requests via respective institutional systems, in accordance with established policies and procedures
Identifies and resolves issues, concerns, discrepancies, problems, and inconsistencies, determining appropriate corrective procedures
Acts as liaison between departments and internal or external customers; interacts with clients by telephone, electronically or face to face to identify and support their transactional needs/requirements; and proactively engages customers through reporting and personal responses
Researches and evaluates all relevant information to handle inquiries and complaints; responds promptly to customer inquiries/requests; addresses customer complaints; elevates unresolved issues to the appropriate resources
Effectively manages client expectations and provides consistent client updates; keeps records of client interactions, transactions, and actions taken; and communicates and coordinates with internal departments as needed to resolve client issues
Plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support and off-campus events
Coordinates courses and faculty teaching schedules
Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies
Complies with all Trinity University policies and guidelines
Maintains a high degree of confidentiality and ensures safety of all confidential and sensitive information this position is privy to
Performs other duties as required
Qualification
Required
High School Diploma or equivalent
Five years of related experience
Two years of experience in supporting one or more of the following areas: Purchasing, travel, financial reporting or human resources
Experience making decisions and providing administrative support for multiple priorities, scheduling of multifaceted meetings, retreats and/or event planning
Excellent oral and written communication skills
Ability to research issues and implement solutions
Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
Excellent organizational skills with strong attention to details
Solid analytical/problem solving skills
Ability to use independent judgment and initiative to analyze complex situations and to develop multiple choices and recommendations within the scope of established practices and policies
Strong ability to multitask with demanding timeframes, ability to organize workloads and complete multiple projects with changing priorities
Ability to work with frequent interruptions
Excellent interpersonal and teamwork skills to include tact, diplomacy and good judgment in interactions with a diverse group of faculty, staff, students, alumni and external stakeholders
Proficiency in all phases of the duties performed
Self-starter and self-reliant to work both independently and as part of a team
Preferred
Bachelor's degree from an accredited institution
Experience supporting a business executive level office with complex calendar management
Experience working in higher education
Advanced proficiency in Microsoft Office suite, Google suite and other commonly-used software programs applicable to business operations
Company
Trinity University
Trinity University is a private liberal arts college that provides academic facilities and programs for studies.
1001-5000 employees
H1B Sponsorship
Trinity University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (10)
2023 (2)
2021 (2)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Victoria Ni
Co-Founder and President of Trinity University's AAPI Council
Alejandra Sanchez de la Fuente Molino
Tigers as Partners Student Internship
Recent News
2025-12-12
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