NEOGOV · 1 day ago
Data and Operations Specialist - Maritime 253 Skills Center
Central Administration Building (CAB) 601 S 8th St., WA
Full-time
Onsite
Mid Level
$43.23/hr - $60.53/hr
3+ years expTacoma Public Schools is seeking a Data and Operations Specialist to provide comprehensive administrative, data, and operational support for the Maritime | 253 program. This role involves managing student information, coordinating purchasing and logistics, and serving as a primary contact for students, families, and staff to ensure efficient program operations.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Manages and coordinates the front office operations. Answers and responds to telephone and in-person inquiries from students, parents, staff, and the public; coordinates special projects; communicates information to staff, students, parents/guardians, and/or other districts, in keeping with school and District objectives
Manages all building-level fiscal operations by establishing and maintaining a comprehensive financial tracking and balancing system for all Maritime|253 funds—including CTE ASB, Grant, and special program accounts. Oversees purchasing workflows, expenditure control, and alignment with district financial procedures
Maintains, reconciles, and reports on budgets; monitors account activity; and keeps the director informed of fiscal status and emerging issues. Coordinates closely with Finance, Budget, Purchasing, Payroll, and Human Resources to ensure accuracy, compliance, and audit readiness within the district’s financial accounting system
Identifies and resolves, as knowledge permits, complex funding formulas, budgetary problems, or discrepancies; analyzes and prepares financial reports and month-end financial statements; makes ledger/journal entries; maintains revenue accounts; reconciles bank statements
Coordinates payroll and personnel recordkeeping functions; establishes and maintains files for staff, for building records and other school records; processes District timekeeping for assigned school/building through District time-keeping software; ensures adequate daily substitute personnel in collaboration with the district substitute office
Verifies, processes, and reconciles cash receipts, checks, cash, and credit card to the District cash register system; ensures revenues, expenditures, and budget balances are recorded appropriately; balances daily cash drawer; processes transactions through the credit card machine and reconciles daily; completes daily, monthly and yearly reports as required
Provides administrative support and oversite of building and operating spaces and travel management; coordinates a variety of programs and/or activities, as assigned, including, but not limited to, interviews, tutors, commencement, and volunteers through District management software
Assists with, and responds to federal, state, county, and other applicable governing regulations and policies, as appropriate
Assists staff in coordinating field trips and travel forms for transportation, lodging, meals, and encompassed fees; enters bus requests in computerized transportation system; communicates with Transportation Department regarding student transportation; reconciles field trip and bus costs; monitor grant monies from outside vendors and request reimbursement or initiates an invoice
Contacts parents and/or makes arrangements to transport ill or injured students as necessary; in the absence of the school health room staff provides basic first aid medical care as needed; may enter health room visit data into District system; may complete accident reports; gives medication as directed by school nurse or principal
Creates and maintains the school/building Master Schedule annually. Records and maintains quality control of the student demographic information in the student information system; enters student enrollment and withdrawal information for District and District approved student support programs; ensures student data is aligned with District and State requirements; assists staff and other end users of the student information systems; performs query reports for the assigned school/building administrators in support of District wide initiatives
Enters appropriate and accurate grades into students record creating a legal document (transcript); translates transfer students transcripts and enters into student information system; enters, ensures accuracy and maintains grade reporting information; reviews and processes student grades for District and approved student support programs; sends Interim Progress Reports (IPR) and Report Card (RC) grading timeline to appropriate staff; checks for inaccuracies and works with staff for corrections
Coordinates facility rental of school building when use is requested by public, schools, other activities and booster clubs through District software program; monitors fees for building use and oversees collection of proper documentation; manages building key usage and issues to staff through District provided software; assigns value of keys and collection of funds if lost or damaged; coordinates use of school vans, if assigned for school or extra-curricular activities
Prepares monthly state apportionment report (P223) for administrative review and approval; runs student full time equivalent and enrollment reporting, consecutive absence reporting and free time detail reports; verifies enrollment and schedule in the approved District student support programs; analyzes and compares credits to schedules; participates as a key player in support of District goals at the assigned school/building; submits P223 to District to meet state deadline for reporting
Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, meetings, seminars, and workshops, as needed or as assigned
Maintains a high level of knowledge of the TPS Student Information System and other data reporting systems
Maintains knowledge of current developments and requirements related to updates of District, Federal, and State guidelines, and applicable procedures
Maintains a high level of professionalism, displays an exceptional level of customer service with a commitment to customer success
Maintains a high level of attention to detail and accuracy
Performs related duties as assigned, on a temporary basis
Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work
Qualification
Required
High school graduation or equivalent
Associate's degree in business, computer science, communications, or related field
Three years of increasingly responsible experience using a student information system
Experience with District supported applications, enrollment software, and learning management systems
Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance
Knowledge of purchasing procedures, procurement practices, and vendor management
Knowledge of collaborative problem-solving methods
Knowledge of Career and Technical Educational principles, practices, and programs
Knowledge of budget tracking, fiscal reporting, and grant-related documentation
Knowledge of inventory control methods, logistics coordination, and recordkeeping practices
Knowledge of customer service principles and office practices
Skill in preparing written reports, summaries, and financial documentation
Skill in organizing and maintaining detailed records
Skill in spreadsheet, database, and financial tracking applications
Skill in communicating clearly and professionally with staff, vendors, and external partners
Skill in identifying and resolving issues related to procurement, inventory, and logistical coordination
Ability to organize, prioritize, and complete work in a time-sensitive environment
Ability to work independently and as part of a team
Ability to maintain accurate records and follow established procedures
Ability to coordinate logistics and manage multiple tasks simultaneously
Ability to establish and maintain effective working relationships in a multicultural, diverse setting
Ability to demonstrate reasonable, reliable, and regular attendance
Benefits
This job has the full range of benefits offered by Tacoma Public Schools.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
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2025-10-31
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