Wayne State University · 16 hours ago
Administrative Assistant III - CMLLC
Detroit, MI
Full-time
Onsite
Mid, Senior Level
$56K/yr - $67K/yrWayne State University is a premier public urban research university located in Detroit, Michigan. They are searching for an experienced Administrative Assistant III to manage financial, personnel, and administrative activities for a large department, ensuring efficient operations and compliance with university policies.
Higher Education
Responsibilities
Develop and coordinate financial, personnel, facilities and administrative activities to ensure continued efficient operation of a large department in a School, College, Division or Center/Institute of the University having considerable fiscal and administrative autonomy
Plan, develop and maintain special accounting procedures for several complex general fund, designated and restricted accounts
Plan budget projections and plans
Compile budget estimates, oversee budget execution, review, approve and monitor unit revenues and expenditures
Prepare financial statements and activity reports on the financial status of unit projections, programs and other budget allocations
Develop and execute administrative policies and procedures
Perform organizational studies and recommend changes to established programs, services and unit objectives
Oversee and coordinate business affairs, service and support functions of unit
Represent the administrative head to outside individuals, professional groups, agencies and administrators with full responsibility for policy interpretation on business and administrative policies and procedures
Review and initiate non-academic and academic personnel forms and paperwork
Prepare, maintain and process personnel and payroll actions and records
Assure adequate staffing levels and regular payroll payments are attained
Possess signatory authority for unit
Supervise, interview, select and evaluate performance of a varied number of non-exempt and temporary part-time support staff
Train and instruct on methods and procedures
Monitor workflow, prioritize assignments and establish staffing levels
Provide direction to professional staff in department on methods and procedures
Prepare specialized reports and detailed major proposals for department
Develop and coordinate programs, projects and services
Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities; utilize administrative systems, including FMS, HRMS, PPS, GBS, etc
Coordinate building operation and maintenance requests
Monitor space utilization, equipment/stock inventories and procurement and facility management activities and services
Perform related work as assigned
Qualification
Required
Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience
Considerable knowledge of accounting procedures and practices
Considerable knowledge of and experience with University policies and procedures
Considerable supervisory experience required
Strong oral and/or written and communication skills
Strong analytic and organizational skills
Some knowledge of and experience with PC and computer based applications and local area network technologies
Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS etc
Ability to communicate effectively with others
Ability to establish and meet deadlines, work under extreme pressure and function independently
Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc
Company
Wayne State University
A premier research university serving a diverse body of motivated students in vibrant Midtown, the cultural center of Detroit.
Founded in 1868
5001-10000 employees
H1B Sponsorship
Wayne State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (76)
2024 (73)
2023 (69)
2022 (63)
2021 (68)
2020 (66)
Funding
Current Stage
Late StageLeadership Team
Sanjana Vutukuri
Summer Research Program Co-Founder - Brains 101
Bethany Wicksall Gielczyk
Chief Financial Officer
Recent News
2023-11-09
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2023-11-09
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