NEOGOV · 3 hours ago
Administrative Services Assistant
CA 95134-1927, CA
Full-time
Onsite
Entry, Mid Level
$80K/yr - $105K/yr
2+ years expSanta Clara Valley Transportation Authority (VTA) is seeking an Administrative Services Assistant for its Office of the General Counsel. The ideal candidate will support a busy legal team by managing clerical tasks, maintaining records, and serving as a point of contact for visitors, all while ensuring confidentiality and organization in a fast-paced environment.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Types correspondence, reports, technical specifications, minutes of meeting, financial statements, memoranda, lists, and other written materials or documentation
Enters and retrieves data and information in computer data bases, computer records, and other computer based information systems; codes information for entry into computer records and other records; runs standard reports
Researches, extracts, and compiles data for reports and other documents
Proofs word processing documents and computer entries for accuracy and correct grammar, spelling, and usage
Functions as a timekeeper for the unit
Enters and maintains records of time worked, overtime, leaves, and absences in SAP or other systems
Sets-up, maintains, and revises filing systems; prepares new file folders, performs filing and file retrieval duties; and purges outdated information and materials
Assists visitors and callers by answering questions or referring them to the appropriate source of information; distributes forms and assists in their completion; and schedules appointments
Codes information for entry into computer records and other records
Receives, sorts, and distributes mail, reports, and other materials; and prepares mailings
Receives materials, supplies and equipment; verifies quantity and condition; and makes deliveries
Maintains control over petty cash; may receive payments and issue receipts
Maintains logs or recodes of work unit activities and prepares reports and summaries
Operates a variety of office equipment, such as personal computers, calculators, telephones, fax machines, photocopiers, etc
May design or format documents, letters, forms and other materials
Prepares requisitions, purchase orders, and other forms necessary for unit operation
Contacts others to give and receive information, explaining laws, regulations, and policies and procedures
Learns specialty software programs and office equipment of assigned unit
Schedules meetings, contacts participants, and makes arrangements for meeting facilities, equipment, and the preparation of meeting materials
Maintains office equipment including contacting services and repair personnel
May assist in the training of new or temporary personnel
Performs other related duties as required
Qualification
Required
Sufficient training, education and experience to demonstrate possession of the required knowledge, skills and abilities
Development of the required knowledge, skills and abilities is typically obtained through a combination of training and experience equivalent to completion of the 12th grade and two years of clerical development that has provided an opportunity to perform a variety of clerical assignments requiring use of discretion and judgment
Coursework or experience in computer software programs such as word processing, database, and spreadsheets is required
Type accurately at the net rate of 30 wpm
Knowledge of standard office administrative practices and procedures, including business letter writing and the operation of common office equipment
Knowledge of standard office computer software (i.e. Microsoft Office) and email
Knowledge of basic record keeping, filing, indexing, and cross referencing
Knowledge of correct English usage, including spelling, grammar, punctuation and vocabulary
Knowledge of report preparation
Knowledge of customer service skills
Knowledge of basic mathematics
Ability to determine matters of confidentiality and handle them in a confidential manner
Ability to type correspondence, reports, technical specifications, minutes of meetings, financial statements, memoranda, lists, and other written documentation
Ability to operate modern office equipment, including personal computers
Ability to utilize common computer software, including word processing, data base, and spreadsheet software
Ability to gather and compile information, prepare reports and numerical summaries
Ability to analyze information and materials and formulate conclusions based upon prescribed policies and procedures
Ability to learn the functions and activities of VTA and the work unit to which assigned
Ability to calculate solutions to mathematical problems involving addition, subtraction, multiplication, and division
Ability to follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to disseminate information accurately and effectively to the public
Ability to deal tactfully with the public
Ability to organize work, set priorities, and adjust to frequently changing priorities, meet critical deadlines, and follow up assignments with a minimum of supervision
Ability to maintain records on a computerized data base
Ability to learn specialty software programs specific to the work unit
Ability to establish and maintain effective relationships with those contacted in the course of work
Benefits
Vision care
A choice of health plans
Dental coverage
An employee assistance program
Life insurance
Liberal holiday, vacation, and sick leave
A credit union
Deferred compensation
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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