ParsonsKellogg · 23 hours ago
Fleet Administrator
US - VA, Centreville
Full-time
Onsite
Entry Level
2+ years expParsonsKellogg is a company that values innovation and employee growth. They are seeking a Fleet Administrator to provide administrative and operational support to the Fleet Manager and the fleet operations team, ensuring safe and cost-effective fleet operations.
AdvertisingMarketing
Responsibilities
Maintain and update fleet asset records (vehicle inventory, VINs, license plates, titles, assignments, mileage, utilization, etc.) in the fleet management system
Track and schedule routine and corrective maintenance, inspections, and repairs; coordinate with internal staff, vendors, and service providers
Monitor and support compliance with company policies and applicable regulations (e.g., registrations, inspections, emissions, insurance, safety documentation)
Assist with driver onboarding/offboarding processes related to vehicle assignments, keys, fuel cards, telematics devices, and required documentation
Process and reconcile fleet-related invoices, purchase orders, and expense reports; work with Procurement and Finance as needed
Support fuel card administration, including card issuance, cancellations, PIN management, and usage audits
Collect, compile, and validate data to support fleet reporting (utilization, downtime, cost, fuel consumption, safety metrics, etc.)
Respond to routine inquiries from drivers, supervisors, and vendors regarding vehicles, maintenance, fuel cards, and related processes
Maintain organized digital and physical filing systems for fleet documents (titles, registrations, insurance certificates, maintenance records, etc.)
Assist with accident/incident reporting and documentation, including gathering information and coordinating with Risk/Insurance as directed
Support the implementation and administration of telematics or GPS systems, including data accuracy checks and basic troubleshooting coordination
Prepare correspondence, forms, and basic presentations or reports as requested by the Fleet Manager or department leadership
Perform general administrative duties such as meeting scheduling, calendar support, note-taking, and distribution of communications related to fleet operations
Qualification
Required
High school diploma or equivalent
2+ years of administrative experience in an office, operations, logistics, or related environment
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Experience managing data in spreadsheets, databases, or business systems
Strong attention to detail and accuracy in data entry and recordkeeping
Effective written and verbal communication skills
Ability to organize and prioritize multiple tasks with limited supervision
Must have a valid driver's license
Must be able to meet Parsons' employment and background verification requirements
Preferred
Experience supporting vehicle fleet, transportation, logistics, construction, or field operations
Familiarity with fleet management, maintenance tracking, or telematics systems
Basic understanding of vehicle documentation (titles, registrations, inspections, insurance)
Experience working with external vendors and service providers
Benefits
Medical
Dental
Vision
Paid time off
Employee Stock Ownership Plan (ESOP)
401(k)
Life insurance
Flexible work schedules
Holidays
Company
ParsonsKellogg
ParsonsKellogg has stood apart in the $20 billion promotional products industry.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Providence Business News
2025-08-05
Company data provided by crunchbase