Gates Ventures · 9 hours ago
Correspondence Manager & Principal Operations Assistant
Kirkland, Washington, United States
Full-time
Onsite
Mid, Senior Level
$115K/yr - $125K/yrGates Ventures is dedicated to catalyzing innovations that address global challenges and enhance the lives of the world's poorest individuals. The Correspondence Manager & Principal Operations Assistant role involves providing high-level administrative and project management support to the Executive Office, focusing on correspondence management and operational systems.
Financial Services
No H1B
U.S. Citizen Only
Responsibilities
Monitor all incoming correspondence and gifts; routing appropriately and following up to ensure all communications are fully addressed
Coordinate outgoing correspondence from partner teams, ensuring principal alignment, voice, and grammatical accuracy
Serve as a collaborative liaison and partner to teams within and external to Gates Ventures
Coordinate extensive mass mailing projects, from inception to execution
Comprehensively manage and update the Executive Office and Principal’s CRM contacts, ensuring timely updates and comprehensive tracking
Maintain complex records and tracking systems for large-scale, highly detailed projects, continuously reassessing priorities and proactively communicating changes
Track book inventory and in-office library
Handle autograph requests as directed and maintain records
Some invoice and expense reporting management, as needed
Other duties as needed to support the smooth operation of the principal’s business and personal affairs
Qualification
Required
Any combination of relevant academic and work experience
Enthusiasm about the function and importance of behind-the-scenes administrative support
Maturity, kindness, warmth, graciousness, and a keen understanding of the importance of discretion
Adaptability and positive, team-focused approach to work assignments and responsibilities
Demonstrated outstanding interpersonal and communications skills, including the ability to build community and earn trust quickly
Proven skill and enthusiasm for the art of writing
Flexible in changing situations. Proactive ability to anticipate needs and address problems before they occur
Able to manage several projects at a time with constant interruptions
Positive, cooperative, and professional attitude even in stressful and time-sensitive situations
Demonstrated experience maintaining confidentiality and privacy
Able to pass extensive background investigation
Fluency in Microsoft Office, particularly Outlook and OneNote
Preferred
Prior experience managing CRM systems
Benefits
Medical
Dental
Vision
Life
Disability insurance
401(k) program with employer match
Generous paid time off for vacation
Sick leave
Holidays
Company
Gates Ventures
Gates Ventures is an investment firm
Founded in 2008
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alex Reid
Chief Communications Officer (CCO)
Recent News
2025-10-03
2025-08-20
Company data provided by crunchbase