Southwest Solutions Group · 18 hours ago
Accounts Payable & Project Support Specialist
Lewisville, TX
Full-time
Hybrid
Entry, Mid Level
$22/hr - $26/hr
2+ years expSouthwest Solutions Group is a solution-oriented business-to-business company that provides innovative efficiency systems. They are seeking a detail-oriented and proactive Accounts Payable & Project Support Specialist to manage vendor invoices, project-related costs, and administrative tasks, ensuring accuracy and timely processing while serving as a key point of contact for project managers and vendors.
Archiving ServiceConsultingDocument ManagementIndustrial AutomationManufacturingRFIDSecuritySelf-Storage
Responsibilities
Post approved SSG labor to JobTime and ensure proper project cost allocation
Download, save, and manage vendor and UPS invoices in the appropriate folders
Enter project-related vendor invoices, routing those that require approval to the appropriate project manager and noting approvals. Address invoices missing job/PO numbers by coordinating with the correct PM or group email
Resolve invoice discrepancies, disputes, and delays, following up as needed with project managers or vendors
Track orders pending UPS costs, manually post costs, and update follow-ups
Manage and respond to emails, alerts, and inquiries in our internal ERP system, redirecting misdirected tasks, calls, or voicemails as appropriate
Research and correct errors, glitches, or oversights in project and vendor records
Ensure all project-related vendor invoices are entered and up to date, particularly around month-end, commission scheduling, or special payment terms
Maintain accurate and organized records for all financial and project-related documentation
Support colleagues by explaining processes, teaching, and assisting with troubleshooting as needed
Qualification
Required
High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
2–4 years of experience in accounts payable, project support, or related administrative/finance roles
Strong attention to detail and organizational skills
Ability to manage multiple tasks and priorities independently
Proficiency with JobTime, Spacenet, UPS systems, Barracuda email, and general office software
Strong communication skills for coordinating with PMs, vendors, and internal teams
Problem-solving mindset with the ability to research and resolve discrepancies
Preferred
Experience in a project-based, manufacturing, or logistics environment is a plus
Benefits
PTO
Holiday Pay
401K
100% Paid Medical, Dental, and Vision Insurance for employee only
Parental Leave
Life Insurance
Charity Matching Program
Disability Insurance
Tuition reimbursement
Referral bonus program
ESOP (Employee Stock Option Program)
Strong culture
Company
Southwest Solutions Group
Southwest Solutions Group is a solution-oriented business-to-business company providing businesses with new efficiency systems.
51-200 employees
H1B Sponsorship
Southwest Solutions Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Growth StageLeadership Team
Ray Streight
Chief Executive Officer
Company data provided by crunchbase