U.S. Department of Veterans Affairs · 21 hours ago
Program Support Assistant
Jefferson Barracks, MO
Full-time
Onsite
Entry Level
1+ years expThe U.S. Department of Veterans Affairs is seeking a Program Support Assistant to assist with administration and coordination of activities within Pharmacy Service. The role involves providing extensive support on administrative matters affecting patient care and daily operations for a complex clinical service.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Serves as the staff assistant to the Chief of Pharmacy, Associate Pharmacy Chiefs, and other supervisors
Represents managements in replying to questions, concerns, processes, and procedures
Responsible for scheduling appointments and meetings
Creates pharmacy schedules and inputs data for timekeeping
Talent Management System Administrator (TMS) responsible for tracking required staff training and providing answers to TMS trainings
Act as a liaison for Pharmacy Service when interacting with other departments and two schools of Pharmacy
Compose correspondence such as letters, memos, and reports
Responds to questions, complaints, or issues which require the explanation of technical, personnel, regulatory practices and pharmacy procedures
Plan and/or accomplish special projects related to administrative or support issues
Extract and assemble information, conducts analysis and develops reports or presentations to disseminate results
Research and analyze problems, issues or program requirements and complicated administrative issues
Develops recommendations and proposals to present to Pharmacy management
Monitor and tracks fund levels
Submits requests or changes to budget
Prepare fiscal year's budget estimates for administrative needs
Responsible for the use and management of a government purchase card
Procures and creates purchase orders and requisitions for general supplies and other necessary items
Work with Supply Chain Management service to maintain equipment and inventories
Schedules and confirms availability of controlled substance verifiers for all Pharmacy regulated annual inventories
Sets and prepares agendas for the Pharmacy Therapeutics Committee
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/04/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-7 position you must have served 52 weeks at the GS-6
The grade may have been in any occupation - but must have been held in the Federal service
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: scheduling appointments and meetings; serving as a liaison to represent a department; composing correspondence such as letters or reports - scheduling interviews - planning and accomplishing special projects; serving as a database administrator; researching and/or analyzing programs - issues - or program requirements; planning - coordinating - and assisting with budgets; serve as the Fund Control Point Point of Contact and manage a government purchase card; scheduling and confirming accountability of controlled substances; preparing meeting minutes and agendas
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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