Confidential Jobs · 14 hours ago
Front Desk Receptionist
Palo Alto, CA
Contract
Onsite
Mid Level
3+ years expConfidential Jobs is seeking a Front Desk Receptionist to manage the front desk and ensure a positive first impression of the company. The role involves greeting visitors, managing calls and correspondence, and supporting workplace events and HR functions.
Computer Software
Responsibilities
Greet and welcome visitors, ensuring a positive first impression of the company
Manage incoming calls, emails, and correspondence, directing them to the appropriate person or department
Maintain a tidy and organized reception area
Handle incoming and outgoing mail and deliveries
Manage activation and deactivation of employee badges
Assist in executing workplace events and activities, including company meetings, celebrations, and wellness programs
Monitor and maintain office supplies and equipment, placing orders as needed
Support initiatives that enhance workplace culture and employee engagement
Coordinate interview schedules and communicate with candidates and hiring managers
Ensure a smooth and positive candidate experience throughout the interview process
Handle confidential candidate information with discretion
Assist with onboarding new employees, including preparing or shipping welcome kits
Maintain and update employee records and databases
Support HR administrative tasks as needed
Qualification
Required
3–5 years in a receptionist or office support role, preferably in a fast-paced, growing organization
Experience working collaboratively with HR, Recruiting, and Facilities teams
Strong organizational, multitasking, and problem-solving skills
Excellent verbal and written communication skills; able to communicate effectively with employees at all levels
Polite, adaptable, dependable, professional, and proactive
Ability to remain focused and productive during quiet periods and minimize personal device usage at the front desk
Proficiency in Microsoft Office Suite (Office365, Word, Excel, PowerPoint) and other relevant software
Ability to work onsite five days per week, starting at 8:00 AM
Flexibility to work outside normal hours occasionally for company events
Ability to lift and move items up to 25 lbs occasionally
Preferred
Bachelor's degree preferred
Additional certification in office management, HR, or a related field is a plus
Company
Confidential Jobs
Confidential Jobs is operated by ExecThread, Inc. (https://execthread.com).
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Amy Nelson
Managing Partner
Brandon Nolan
Chief Information Security Officer
Company data provided by crunchbase