State of Florida · 1 day ago
STAFF ASSISTANT - 80002675
Ocala, FL
Full-time
Onsite
New Grad, Entry LevelThe State of Florida's Department of Juvenile Justice is seeking a Staff Assistant to provide support to the Chief and Assistant Chief Probation Officer. The role involves managing administrative tasks such as monitoring mail, processing invoices, and assisting with public records requests.
Government Administration
Responsibilities
Provides assistance to the Chief and Assistant Chief Probation Officer by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system WORKS
Prepares circuit meeting agendas, taking meeting minutes, organizing meeting documentation
Notify and follow up with building maintenance when problems arise
Maintain vehicle logs, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise
Reviews incoming job applications for completion and qualifications to print; send Ergometrics (ERGO) Test invitations to applicants applying for a JPO positions, proctor ERGO test and process test packets for scoring
Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading
Assisting with uploading closed files before shredding
Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets
Access Detention Review Reports from Juvenile Justice Information System (JJIS) on a weekly basis to provide to Chief Probation Officer, Assistant Chief Probation Officer and staff
Completes special assignments, research, and prepare reports
Maintains inventory and ensures annual reports are submitted on time
Performs other related duties as assigned
Qualification
Required
Knowledge of the methods of data collection, and the principles and techniques of effective communication
Knowledge of word and excel
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing
Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques
Ability to establish and maintain effective working relationships with others
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug screening for direct care positions
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle
Preferred
Administrative office functions experience
A valid driver's license
Knowledge of MyFloridaMarketPlace (MFMP) System
Processing purchase orders, receiving orders, E quotes, state purchasing card using the SAMAS system
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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