State of Florida · 1 day ago
FEDERAL AID PROGRAM COORDINATOR - 55014529
Tampa, FL
Contract
Onsite
Mid Level
$63K/yr - $82K/yr
3+ years expThe State of Florida's Department of Transportation is seeking a Federal Aid Program Coordinator to oversee the administration of federally funded projects within the District. This role involves managing federal programs, coordinating with various stakeholders, and ensuring compliance with federal transportation regulations.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Serves as the principle staff advisor for planning, analyzing, balancing, coordinating and authorizing federally funded projects within the District's Work Program in accordance with the appropriate Federal Transportation Act section 339.135, F.S. and the Work Program Instructions
Responsible for serving as an advisor, analyst and planner in conducting research analysis and various management reports related to the Work Program for the District Work Program Administrator, District Secretary, Directors and other areas within the agency
Manages all federal programs, including any requests or issues that arise
These programs include all District and statewide managed federal funds distributed through the Federal Transportation Act, any awarded Federal Discretionary Earmark funds, any other special federal program funds and any current year federal fund programming issues
Monitors the Work Program to ensure appropriate federal funds are assigned to eligible projects and all phases of work are correctly programmed prior to initiating authorization requests
Monitors the status of cost estimates, supplemental agreements and various federal billing reports as required to ensure problems are identified and corrections are promptly made
Analyzes the District Work Program to ensure federally funded projects are scheduled in accordance with the assumptions in the Annual Federal Obligation Plan (Obligation Authority - OA) and the Advanced Construction (AC) plan and maximize the OA plan through strategic use of revolving AC funding
Maximizes use of federal fund programming on projects in current and future years to maximize use of federal funds
Monitors and provides guidance for the State Transportation Improvement Plan (STIP) and the Metropolitan/Transportation Planning Organization's (MPO/TPO), Transportation Improvement Plan (TIP) to ensure information is accurate and ready for federal project authorization
Coordinates the processing of TIP and STIP amendments with MPO/TPO liaisons as needed
Research and analyzes federally funded projects for cost overruns in excess of project agreements, projects inactive for six months or more, and monitor other applicable reports to ensure all eligible costs are promptly billed
Ensures excess federal obligations on ongoing and completed projects are promptly deobligated for use or other projects and requests modifications of project agreements
Ensures timely processing of necessary documents to authorize federal project phases and to ensure the timely processing of those projects
Facilitates coordination with the Central Federal Aid Programs Office and the Federal Highway Administration (FHWA) to resolve issues and improve efficiency of the federal aid process
Ensures timely processing and authorization of federal earmark and other special federal program projects and monitor the status of these projects through completion or closing
Monitors the use of federal funds attributable to urban areas to ensure that mandatory obligating authority percentages are met in accordance with the appropriate Federal Transportation Act
Monitors the programming of state and local match requirements to ensure compliance with federal and state requirements and program guidelines
Acts as the primary liaison with the District Emergency Coordination Officer, the Central Federal Aid Programs Office, the Office of the Comptroller (OOC) and the District staff during emergencies and natural disasters to ensure projects in the Federal Emergency Relief Program are promptly and properly programmed in the Financial Management system (FM)
Ensures the required federal paperwork is prepared and timely submitted and completes any other actions required to obtain maximum federal participation on emergency projects
Coordinates with the District Work Program Administrator, OOC, and the Central Federal Aid Programs Office in drafting process and procedural documents relating to obligating, monitoring and closing of federally funded projects
Prepares District procedures and provides training as needed
Develops and delivers training to appropriate District personnel and external partners in preparing project authorization documents, requirements for qualifying projects for federal participation, and requirements for final vouchering a federally funded project
Ensures appropriate documentation is compiled and submitted to the Central Federal Aid Programs Office for projects in or near the final voucher process, Functions as the primary District contact for the OOC on projects ir the final voucher process to ensure all questions from the OOC are promptly resolved and documentation received
Acts as the primary liaison with the FHWA for audits
Timely prepares documents for review and provide timely responses to any follow-up questions
Qualification
Required
A Bachelor's degree from an accredited college or university and three years of relevant employment experience
Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis
Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education
Knowledge Of FHWA policy and procedures Extensive accounting skills which include budget management and reconciliation
Knowledge Of The Department's financial management systems and the FHWA management systems
Knowledge Of Department's Work Program Instructions and reporting functions
Knowledge Of Department's planning and program development processes
Knowledge Of Federal billing reports
Knowledge Of Technical terms and concepts in the field of transportation
Skills In Advanced in Microsoft Excel
Skills In Advanced in Microsoft Word
Skills In Advanced in Microsoft PowerPoint
Skills In Handling emergency/disaster requests and paperwork
Skills In Monitoring the status of cost estimates and supplemental agreements to use as problem solving tools
Ability To Communicate effectively, both verbally and in writing, and with all levels within the Florida Department Transportation
Ability To Work independently, set priorities and meet deadlines
Ability To set up and effectively run meetings, teleconferences, videoconferences, and workshops
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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