Rutgers University · 20 hours ago
Senior Administrative Assistant & Project Manager (Confidential)
Piscataway, NJ
Full-time
Onsite
Mid, Senior Level
$71K/yr - $109K/yr
2+ years expRutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. The Senior Administrative Assistant and Project Manager for the Office of the President provides high-level administrative support and project coordination, engaging with a wide range of audiences and managing sensitive information.
EducationHigher EducationUniversities
Responsibilities
Completes a broad variety of administrative tasks including providing scheduling support for the Chief of Staff and Special Assistant to the President, coordinating meetings and travel arrangements, supporting the preparation of briefing materials, and processing expense reports
Supports the Chief of Staff by coordinating progress tracking and follow-through on priority initiatives, issuing reminders and updates to keep projects on schedule and aligned with Presidential goals
Provides support for on- and off-campus presidential events which will at times require responsibilities beyond normal working hours, including weekends
Reviews and creates office processes and procedures as needed
Partners with the Senior Executive Associate on office coverage, greeting guests professionally, answering/fielding calls, and tracking inbound and outbound correspondence
Handles and safeguards highly confidential and sensitive information on behalf of the Office of the President, including materials related to executive leadership deliberations, governance, Rutgers unions and collective negotiations, legal matters, strategic initiatives, and other institutionally sensitive issues, exercising sound judgment and discretion at all times
Performs other duties as assigned
Qualification
Required
Bachelor's degree and at least two (2) years of relevant administrative experience; or an equivalent combination of education and/or experience
A valid driver's license would be required for this position
Knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, report writing principles and practices
Demonstrated proficiency with standard computer applications, including the Microsoft Office Suite/365, as well as various conferencing and other communication applications
Excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills
Ability to prioritize multiple concurrent tasks, think proactively, and work in a fast-paced environment
Meticulous attention to detail
Sufficient knowledge of university operations to establish and maintain appropriate priorities
Ability to exhibit professionalism and discretion at all times
Preferred
Familiarity with Rutgers' academic and administrative structure
Benefits
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Company
Rutgers University
Rutgers University is an institution for higher education for doctoral and professional degree programs.
10001+ employees
H1B Sponsorship
Rutgers University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (237)
2024 (202)
2023 (177)
2022 (182)
2021 (181)
2020 (182)
Funding
Current Stage
Late StageTotal Funding
$27.84MKey Investors
Ferrero HazelnutNational Institute for Innovation in Manufacturing BiopharmaceuticalsNew Jersey Department of Environmental Protection
2024-11-15Grant· $0.16M
2024-04-09Grant
2024-03-26Grant· $0.1M
Leadership Team
Michele Norin
Sr. Vice President and Chief Information Officer
Jim Simon
Professor
Recent News
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2026-01-07
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