City of Union City Government · 19 hours ago
Purchasing Coordinator
Union City, GA
Full-time
Onsite
Mid LevelCity of Union City Government is responsible for managing the procurement and purchasing processes for the city. The Purchasing Coordinator will perform senior professional level duties in procurement, maintain procurement system controls, and assist in budgetary monitoring and reporting.
Government Administration
Responsibilities
Under minimal direction, performs senior professional level procurement, purchasing, and accounting duties in the City’s Finance Department
Maintaining procurement system controls
Recording, reporting and analysis of requisitions, purchases, and capital assets; monitoring budgetary control for assigned areas of responsibility
Maintaining purchasing and accounting (AP) system controls
Prepare purchase orders and requisitions and manage components of the City’s financial software system and website
May provide lead direction or supervision to assigned staff; and, performs related duties as assigned
Assist in securing and validating of performance bid and payment bonds as required for public work contracts
Coordinating PO requisitions, requests for bids (RFB), requests for quotes (RFQ), requests for proposals (RFP), and allotted encumbrances, ordered line items budget, project budgets
Prepares requisitions and purchase orders, reports and analysis
Conduct month end closeout process for procurement
Maintains current and accurate vendor and project contracts
May present RFPs to Mayor and Council Members at monthly Council Meetings
Generate and provide purchase order, requisition, and capital asset reports
Process invoices associated with purchase orders and projects
Review and manage concerns with contracts, requisitions and projects
Monitors daily P-Card balances; maintains schedules and reconciliation of expenditures and records all transactions
Monitors and maintains components of City website and E-Verify
Reconcile all P-Cards, invoices and payables associated with purchase orders, and make any necessary adjustments
Participates in the development and administration of the City’s budget
Maintains City’s CIP, including analysis, preparation and recording of all CIP transactions, inventory reconciliations and required reporting
Monitors, records and reports on payment activities; ensures that all scheduled payments are made
Track encumbrance purchase orders balances for all departments
Track and provide status of all construction projects
Qualification
Required
Performs senior professional level procurement, purchasing, and accounting duties in the City's Finance Department
Maintaining procurement system controls
Recording, reporting and analysis of requisitions, purchases, and capital assets; monitoring budgetary control for assigned areas of responsibility
Maintaining purchasing and accounting (AP) system controls
Prepare purchase orders and requisitions and manage components of the City's financial software system and website
May provide lead direction or supervision to assigned staff
Assist in securing and validating of performance bid and payment bonds as required for public work contracts
Coordinating PO requisitions, requests for bids (RFB), requests for quotes (RFQ), requests for proposals (RFP), and allotted encumbrances, ordered line items budget, project budgets
Prepares requisitions and purchase orders, reports and analysis
Conduct month end closeout process for procurement
Maintains current and accurate vendor and project contracts
May present RFPs to Mayor and Council Members at monthly Council Meetings
Generate and provide purchase order, requisition, and capital asset reports
Process invoices associated with purchase orders and projects
Review and manage concerns with contracts, requisitions and projects
Monitors daily P-Card balances; maintains schedules and reconciliation of expenditures and records all transactions
Monitors and maintains components of City website and E-Verify
Reconcile all P-Cards, invoices and payables associated with purchase orders, and make any necessary adjustments
Participates in the development and administration of the City's budget
Maintains City's CIP, including analysis, preparation and recording of all CIP transactions, inventory reconciliations and required reporting
Monitors, records and reports on payment activities; ensures that all scheduled payments are made
Track encumbrance purchase orders balances for all departments
Track and provide status of all construction projects
Company
City of Union City Government
Union City is a vibrant, evolving community in southern Fulton County, home to 27,000+ residents and strong civic leadership.
Founded in 1908
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase