RWJBarnabas Health · 15 hours ago
Executive Assistant, Mobile Health Leadership Team
Somerset, NJ
Full-time
Onsite
Senior Level
$33.65/hr - $43.26/hr
5+ years expRWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine. The Executive Assistant provides high-level administrative, operational, and strategic support to the Mobile Health Leadership Team, managing schedules, facilitating communication, and ensuring seamless operations.
DiabetesHealth CareNeuroscienceOutpatient CareRehabilitation
Responsibilities
Provide direct administrative support to members of the Mobile Health Leadership Team, including calendar management and meeting coordination
Anticipate leadership needs and proactively resolve scheduling conflicts and logistical challenges
Prepare leaders for meetings by compiling agendas, briefing materials, presentations, and follow-up notes
Coordinate domestic travel, itineraries, and executive logistics, as needed
Serve as a liaison between leadership and internal/external stakeholders, ensuring timely and professional communication
Draft, edit, and distribute correspondence, reports, and presentations on behalf of leadership when necessary
Track action items and ensure follow-through on commitments and deadlines
Support key initiatives by coordinating meetings, timelines, and deliverables across departments
Assist with planning leadership meetings, including agendas, logistics, and materials
Maintain organized records, files, and documentation related to leadership activities and strategic projects, both physical and electronic
Ensure timely routing, tracking, and archiving of documents requiring review, signature, or approval
Support administrative operations including expense reporting, invoice processing, supply management, and administrative tracking in accordance with corporate policies
Handle sensitive information with a high degree of confidentiality, discretion, and professionalism
Exercise sound judgment in prioritizing requests and managing competing demands
Identify opportunities to improve administrative workflows, communication processes, and operational efficiency
Develop and maintain systems to streamline executive support and information flow
Qualification
Required
High School Graduate or GED
5+ years of experience as an executive assistant or senior administrative professional, supporting senior leadership
Exceptional organizational, time-management, and multitasking skills
Strong written and verbal communication skills
High proficiency with Microsoft Office and/or Google Workspace tools
Ability to work independently, anticipate needs, and thrive in a fast-paced environment
Preferred
Experience in healthcare, mobile health, public health, or a mission-driven organization
Experience supporting multiple executives or leadership teams simultaneously
Familiarity with project management tools and virtual collaboration platforms
Benefits
Medical/Dental/Vision plans
403(b)
PTO
Short & Long Term Disability
Basic Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Discounts Through our Partners
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Company
RWJBarnabas Health
RWJBarnabas Health is New Jersey’s largest and most comprehensive academic health system, caring for more than 5 million people annually.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.23MKey Investors
New Jersey Food Security Initiative
2024-07-02Grant· $0.23M
Leadership Team
Anthony Cava
President and CEO
Jordan Ruch
Chief Technology Officer
Recent News
2025-04-29
2025-04-14
Company data provided by crunchbase