Neovance · 12 hours ago
Administrative Assistant
United States
Full-time
Remote
Mid Level
3+ years expNeovance is transforming the patient experience through innovation and operational excellence. The Administrative Assistant will support the Executive Leadership Team by managing complex scheduling, coordinating meetings, and handling operational details to enhance decision-making across the organization.
Pharmaceuticals
Responsibilities
Manage SLT calendars and coordinate recurring leadership meetings, including biweekly check-ins, business reviews, and board sessions
Schedule and support Town Hall meetings and leadership preparation sessions
Coordinate executive availability and meeting logistics across departments
Plan and support in-person leadership meetings, including travel arrangements, catering, and venue coordination
Order office supplies and leadership gifts, and manage event-related expenses
Maintain a centralized internal calendar of leadership meetings and key events
Partner with HR and cross-functional teams on onboarding schedules and ways-of-working initiatives
Support agenda development and help promote a productive, efficient meeting culture
Assist with building and maintaining internal platforms such as SharePoint
Provide basic technical support during virtual meetings (setup, screen sharing, troubleshooting)
Review and route invoices for approval and assist with expense reporting and reimbursements
Coordinate with other administrative staff to ensure seamless support across departments
Qualification
Required
3+ years of experience in an administrative assistant or executive assistant
Experience supporting senior leaders or executives in a fast-paced environment
High school diploma or equivalent required
Experience using Asana
Strong organizational and time-management skills with the ability to prioritize competing demands
High level of professionalism, discretion, and reliability
Excellent written and verbal communication skills
Proven ability to handle confidential and sensitive information with discretion
Comfortable working independently and proactively solving problems
Strong attention to detail and follow-through
Collaborative mindset with the ability to build strong relationships across teams
Basic proficiency with collaboration tools (calendar systems, virtual meeting platforms, document-sharing tools)
Preferred
associate or bachelor's degree preferred
Benefits
Medical, Dental, and Vision coverage
Life Insurance
Short- and Long-Term Disability
401(k) with a 5% company match with immediate vesting
Personal Time Off (PTO) or Flexible Time Off (FTO)
Company bonus where applicable
Company
Neovance
Neovance delivers AI-driven, patient-centric access solutions that speed therapy initiation, reduce barriers, and improve outcomes.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase