USAJOBS · 5 hours ago
Chief Deputy Clerk and Assistant Circuit Executive for Court Operations
Washington, District of Columbia, USA
Full-time
Onsite
Director/Executive
$169K/yr - $210K/yr
10+ years expThe U.S. Court of Appeals for the Federal Circuit is seeking an exceptional executive leader to serve as Chief Deputy Clerk and Assistant Circuit Executive for Court Operations. This role involves providing operational leadership and ensuring compliance with federal regulations while managing case operations and engaging with external stakeholders.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide executive-level operational leadership ensuring compliance with federal regulations, judiciary policies, and ethical standards including the Guide to Judiciary Policy, Code of Conduct for Judicial Employees, and court confidentiality requirements
Advise the Circuit Executive on policy matters, operational effectiveness, and strategic improvements
Exercise executive authority for routine Clerk's Office decisions and assume complete authority over all court operations during the Circuit Executive's absence, including after-hours and emergency situations
Share certifying officer authority on rotation, personally approving court expenditures with full accountability
Participate in executive coordination meetings ensuring strategic alignment and resource allocation in the areas of budget development and execution, procurement planning, facilities management, technology infrastructure, and policy development
Direct comprehensive case management operations including end-to-end processing across specialized service areas
Exercise direct supervision over managers who head organizational units within the Clerk's Office
Oversee receipt, handling, maintenance, storage, and control of all official records received in, created by, or processed through the Clerk's Office
Coordinate with Circuit Executive's Office on financial operations including fee collection, revenue processing, and financial reporting; serve as administrator of nonappropriated funds
Coordinate personnel management in collaboration with Human Resources
Lead external stakeholder engagement initiatives ensuring exceptional service to attorneys, litigants, government agencies, and the public
Communicate and respond to judges, chambers staff, and management requests regarding court operations
Answer procedural questions for judges, staff, and the public regarding case processing, filing requirements, and court procedures
Interact effectively with the public and staff, providing excellent customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures
Develop and recommend Clerk's Office operational policies and case-related procedural guidance to the Circuit Executive
Research and clarify interpretation of rules, regulations, and operational requirements to inform policy decisions
Staff the court's Rules Committee and chair the staff Rules and Operations Working Group
Develop and supervise guidelines by which the Federal Rules of Appellate Procedure and local rules are applied in cases filed with the court
Provide expert guidance on complex rules interpretation, recommend decisions on novel procedural matters, and serve as principal advisor on rules compliance and procedural questions
Coordinate implementation of adopted rule changes including staff training, procedure updates, and system modifications
Establish quality assurance systems over Clerk's Office work product; establish and ensure product standards are met through consultation with the Circuit Executive
Establish quality management systems, service standards, and performance benchmarks
Implement quality assurance programs including process audits, error analysis, and continuous improvement initiatives
Champion operational risk management, identifying and mitigating risks related to case processing, data integrity, security, and service delivery
Direct creation and submission of statistical data and management information reflecting court workload and case progression
Oversee preparation of statistical reports to the Administrative Office of the U.S. Courts and Federal Judicial Center on behalf of the court
Lead Data Quality Services including court-wide analytics, data governance, performance measurement systems, and internal auditing
Ensure accuracy of information disseminated by the office
Qualification
Required
Candidates must have a minimum of six (6) years of progressively responsible administrative experience that provided a general understanding of management practices and administrative processes, skill in dealing with others in person-to-person work relationships, and the ability to exercise mature judgment. At least three (3) of the six (6) years of experience must have been specialized experience in supervisory or managerial professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management
Candidates must have a minimum of eight (8) years of progressively responsible administrative experience that provided a general understanding of management practices and administrative processes, skill in dealing with others in person-to-person work relationships, and the ability to exercise mature judgment. At least four (4) of the eight (8) years of experience must have been specialized experience in supervisory or managerial professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management
Candidates must have a minimum of ten (10) years of progressively responsible administrative experience that provided a general understanding of management practices and administrative processes, skill in dealing with others in person-to-person work relationships, and the ability to exercise mature judgment. At least five (5) of the ten (10) years of experience must have been specialized experience in supervisory or managerial professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. To be eligible for the JSP 17, candidates must be a current federal judiciary employee
Candidates must demonstrate the following competencies through their application materials: Executive presence with demonstrated ability to lead diverse teams and manage complex organizations
Candidates must demonstrate the following competencies through their application materials: Strategic thinking and ability to translate vision into actionable plans and measurable outcomes
Candidates must demonstrate the following competencies through their application materials: Exceptional communication skills, both written and oral, with ability to engage effectively across all organizational levels
Candidates must demonstrate the following competencies through their application materials: Strong analytical and problem-solving capabilities with data-driven decision-making approach
Candidates must demonstrate the following competencies through their application materials: Proven track record in change management and driving organizational transformation
Candidates must demonstrate the following competencies through their application materials: Financial acumen and experience with budget management and resource allocation
Candidates must demonstrate the following competencies through their application materials: Commitment to quality, continuous improvement, and operational excellence
Candidates must demonstrate the following competencies through their application materials: High ethical standards, sound judgment, and ability to maintain confidentiality
Candidates must demonstrate the following competencies through their application materials: Ability to facilitate, mediate, and negotiate complex and sensitive matters with senior officials/judges, managers, and staff
At a minimum, candidates must possess a bachelor's degree from an accredited college or university
Preferred
Prior management experience at either a federal, state, military, tribal or administrative court
Completion of a postgraduate degree such as a Juris Doctor (JD), Master of Public Administration (MPA), Master of Business Administration (MBA), or related field
Completion of a court executive certification from the National Center for State Courts or other relevant professional certification
Prior experience engaging in or leading process improvement efforts or projects
Experience developing and implementing strategic plans or organizational improvement initiatives
Demonstrated track record of achieving operational excellence through implementation of performance measurement systems, establishment of key performance indicators, and data-driven process improvements that produced quantifiable results
Experience leading technology modernization initiatives, including implementation of case management systems, digital transformation projects, or major technology upgrades
Experience working with and contributing to budget development and execution, including administration of nonappropriated funds
Benefits
Paid vacation and sick leave, paid parental leave, and 11 paid federal holidays per year.
Optional participation in Federal Employees Health Benefits plans (health, dental and vision); Federal Employees Group Life Insurance; Flexible Benefits Program; Long-Term Care Insurance; Health Care Reimbursement (HCRA) and Dependent Care Reimbursement (HCRA).
Public transportation subsidy, on-site fitness center, Employee Assistance Program (EAP).
Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions).
Public Service Loan Forgiveness program pursuant to the terms of the (PSLF) program.
Company
USAJOBS
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