Mayersohn Law Group, P.A. · 21 hours ago
Legal Billing Specialist
Fort Lauderdale, FL
Full-time
Onsite
Entry, Mid Level
$20.50/hr - $26.29/hr
2+ years expMayersohn Law Group, P.A. is an AV-rated, high-performing law firm serving clients across South Florida. The Legal Billing Specialist plays a critical role in maintaining the financial health of the firm by managing the full billing cycle, ensuring accurate timekeeping, invoice generation, payment processing, and accounts receivable collections.
ConsultingLaw EnforcementLegal
Responsibilities
Review the firm’s timekeeping system daily to ensure entries are accurate, complete, and properly coded
Communicate with attorneys and staff to correct or clarify entries before billing deadlines
Generate, review, and revise pre‑bills in accordance with firm policies and attorney feedback
Prepare and finalize client invoices using legal billing software (e.g., Clio, Timeslips, LEAP)
Ensure invoices comply with client‑specific billing arrangements, including LEDES formats and e‑billing portal requirements
Deliver invoices promptly and track confirmation of receipt
Process client payments via credit card, ACH, check, and payment portals
Monitor trust and retainer balances; initiate replenishment requests and auto‑replenishment workflows
Maintain compliance with trust accounting rules and firm procedures
Track outstanding balances and follow up with clients in a professional, service‑oriented manner
Conduct soft collections and escalate delinquent accounts as needed
Support monthly financial reporting and assist with reconciliation tasks
Respond to client billing inquiries with clarity, professionalism, and discretion
Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies
Provide the firm with copies of all client‑provided and attorney‑drafted documents related to billing
Work with merchant service providers and credit card companies to resolve disputes or chargebacks
Prepare refund requests and process adjustments with Owner approval
Qualification
Required
2+ years of legal billing experience
Proficiency with legal billing software and digital timekeeping systems
Exceptional attention to detail, accuracy, and follow‑through
Strong grammar, proofreading, and business‑writing skills
Adept at managing multiple deadlines and prioritizing effectively in a fast‑paced environment
Strong at communicating clearly and professionally with clients, attorneys, and staff
General understanding of basic accounting principles, trust accounting concepts, and confidentiality standards
Highly organized, efficient, and comfortable working independently with minimal supervision
Proficient in Microsoft Office, especially Excel, and familiar with accounting tools
Benefits
Medical, dental, vision, and 401(k) benefits
Paid time off and paid holidays
Professional development and training opportunities
A supportive, collaborative, and inclusive firm culture
Company
Mayersohn Law Group, P.A.
Mayersohn Law Group, P.A.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Leah Mayersohn
President/ Director
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