University of Chicago · 16 hours ago
Associate Director, Onboarding and Employee Events
Chicago, IL
Full-time
Hybrid
Lead/Staff, Director/Executive
$85K/yr - $100K/yr
5+ years expThe University of Chicago is dedicated to engaging its community through various activities and is seeking an Associate Director, Onboarding and Employee Events. This role involves designing and implementing employee experience programming, managing event logistics, and facilitating training offerings to enhance staff engagement and development.
Higher Education
Responsibilities
Contributes to the strategy, design, and implementation of Advancement onboarding programs, and serves as a facilitator for select programs
Works with stakeholders across Advancement and the University to ensure onboarding content meets teams’ needs, aligns with programs offered by other units, and ensures new hires have a strong understanding of Advancement’s work, culture, and structure
Manages a suite of Advancement meetings and programs, including regular all-staff meetings, weekly stand-ups, and other staff gatherings. Serves as event host or speaker as needed
Maintains awareness of trends, initiatives, events, and employee needs across the University of Chicago Advancement enterprise and uses this knowledge to inform programming that allows all staff to become strong ambassadors of the University of Chicago
Crafts event objectives, agendas, and talking points to align with People and Culture and Advancement strategy. Develops clear plans to ensure strong execution of events, delegating to People and Culture team members as appropriate
Leads all logistical planning and support for Advancement staff learning and development programs and events, within budget
Collects participant information and feedback after all staff programs, ensuring alignment with People and Culture data collection strategy. Creates and manages electronic invitations, response forms, and evaluations
Analyzes and synthesizes data to prepare custom and ad hoc reports for presentations and meetings
Ensures that programs and other initiatives are effectively marketed and communicated through the intranet, newsletter, and other channels
Assists People and Culture team members with meeting and event planning, ensuring a strong, cohesive employee experience across programming
Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions
Works with minimal guidance to design and evaluate instructional programs, materials, and methods for the implementation of University-wide business systems and processes
Manages front-end needs assessments, identifying key learning outcomes, writing training objectives, applying and modifying various instructional design methods, designing practice activities and scenarios, sequencing instructional content, and writing tests and learning assessments
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline
Resume/CV (required)
Cover Letter (required)
Preferred
Bachelor's degree
A minimum of five years of relevant professional work experience in event planning, staff engagement, or similar professional field
Developing employee programs, including comprehensive onboarding
Project management
Demonstrated skill and knowledge of, or ability to quickly learn, the internal workings of the University as well as the technology tools available to Advancement, including Phoenix, the University's Donor Relationship Management System
Proficient in a Microsoft Windows computer environment, including Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
Outstanding interpersonal and communications skills characterized by the ability listen, speak, and write effectively. Explain complex ideas clearly and simply
Strategic thinker with proven ability to lead change and influence stakeholders
Manage confidential information with discretion and tact
Act with high emotional intelligence, integrity, professionalism, and confidentiality
Work collegially and collaboratively in a team setting
Self-motivated and take initiative
Prioritize multiple projects and independently follow through with detail
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
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