Billtrust · 3 hours ago
Executive Assistant/Office Manager
Nashville, TN
Full-time
Onsite
Senior Level
$115K/yr - $125K/yr
5+ years expBilltrust is a B2B order-to-cash software and digital payments market leader, looking for a highly organized Executive Assistant/Office Manager to support their leadership team in the Nashville office. The role involves providing administrative support to senior executives, managing office operations, and ensuring an exceptional in-office experience.
Financial ServicesFinTechPaymentsSoftware
Responsibilities
Provide comprehensive administrative and logistical support to senior executives, including complex calendar management, scheduling across time zones, and prioritization of meetings
Act as a trusted partner to executives by anticipating needs, managing priorities, and handling sensitive and confidential information with the highest level of discretion
Prepare, submit, and track expense reports accurately and on time for supported executives
Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Assist with special projects, internal communications, and cross-functional coordination on behalf of executives
Support Board of Directors activities, including scheduling board and committee meetings, coordinating logistics, preparing and distributing materials, and assisting with agendas and follow-ups
Prepare agendas, presentations, reports, and meeting materials for executive and board meetings
Serve as the primary on-site point of contact for the Nashville office, ensuring smooth day-to-day operations
Manage office facilities, vendors, supplies, and services (including building management, cleaning, IT coordination, and catering)
Coordinate on-site meetings, events, employee visits, and team gatherings
Partner with People Operations, IT, and Facilities teams to support onboarding, offboarding, and employee experience initiatives
Ensure the office is consistently welcoming, organized, and aligned with company standards and culture
Qualification
Required
5+ years of experience in an Office Manager, Executive Assistant, or similar administrative role
Experience supporting senior executives in a dynamic, growing organization
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom)
Ability to work independently, anticipate needs, and solve problems proactively
Benefits
Work from Anywhere: Your home, a coffee shop, a company paid WeWork.... you decide!
A Culture that Lives its Values: Our values are not just words or window dressing, they guide our decisions - big and small - each and every day.
Flexible Working Hours: We support your lifestyle- the results are what count.
Open PTO: Work-life balance is important. We believe in giving our employees time to truly relax and recharge.
Sabbatical: A paid leave to reward longevity and commitment to Billtrust.
Paid Parental Leave: To promote parent-child bonding and increase gender equity at home and in the workplace.
Opportunities for Growth: Professional development can take many shapes. Join one of our seven ERGs or participate in our Mentor-Mentee, and Leadership development programs- we foster an environment where all employees can grow.
Recognition: From Billtrust Bucks and CEO Shoutouts to Culture Champion and CEO Excellence Awards, our employees are recognized for hard work and outcomes achieved.
Benefits: Medical, dental, vision, 401(k) with company match, short-term and long-term disability, flexible spending accounts, HSA, and life, cancer, and AD&D insurance.
Minimal Bureaucracy: An entrepreneurial environment of ownership and accountability allows you to get work done.
Company
Billtrust
Billtrust develops a payment cycle management platform designed to automate every step in the invoice-to-cash process.
501-1000 employees
H1B Sponsorship
Billtrust has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (5)
2022 (16)
2021 (6)
2020 (7)
Funding
Current Stage
Public CompanyTotal Funding
$315MKey Investors
W Capital PartnersRiverwood CapitalGoldman Sachs
2022-09-28Acquired
2021-01-13Post Ipo Equity· $200M
2021-01-13IPO
Leadership Team
Grant Halloran
Chief Executive Officer
Joseph Eng
Chief Technology Officer
Recent News
Destination CRM
2026-01-16
Company data provided by crunchbase