Vaco by Highspring · 4 hours ago
Administrative Executive Assistant
New York, NY
Full-time
Onsite
Entry, Mid Level
$70K/yr - $90K/yr
2+ years expVaco by Highspring is a respected family office in New York City, and they are seeking a highly organized and professional Administrative/Executive Assistant to support senior leadership. The role involves providing day-to-day support, managing schedules, handling confidential information, and assisting with various administrative tasks.
Staffing & Recruiting
Hiring Manager
Kayla Mielke
Responsibilities
Provide day to day support for leadership team members, including calendar coordination, meeting preparation, and follow up
Manage schedules, arrange appointments, and ensure smooth daily workflow
Handle confidential information with the highest level of discretion
Assist with correspondence, document preparation, and drafting communications
Monitor, organize, and maintain digital and physical filing systems
Coordinate travel logistics and produce detailed itineraries
Process expenses, reimbursements, and vendor invoices accurately and on time
Track receipts, credit card statements, and other financial documentation
Serve as a professional point of contact for internal and external stakeholders
Help prepare materials for meetings, presentations, and special projects
Support ad hoc administrative needs for the broader team as required
Qualification
Required
2-3+ years of administrative or executive assistant experience, supporting senior leadership
Exceptional organization, time management, and follow through
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Comfortable juggling multiple tasks in a dynamic environment
Professional demeanor, strong judgment, and a proactive mindset
Preferred
Experience in a family office, finance, or professional services environment is a plus (not required)
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase