American Red Cross · 7 hours ago
Business Operations Coordinator
Pensacola, FL
Part-time
Onsite
Mid Level
3+ years expThe American Red Cross is the world's largest humanitarian network, and they are seeking a Business Operations Coordinator to oversee daily operations for support services and business office functions. This role involves managing finance transactions, vendor relationships, and volunteers while ensuring operational efficiency and effectiveness.
Health CareHumanitarianNon ProfitTraining
Responsibilities
Facilities Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Coordinates activities of the facility in regard to maintenance. Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors and projects. Ensures safety procedures are established and followed, including the creation of an emergency action plan for each location. Order supplies for the workforce using purchasing systems. Acts as liaison for shared facilities/assets with other departments. Oversees volunteers who assist with facilities management
Fleet Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Ensures appropriate and timely maintenance of the fleet. Manages upkeep, estimates/repairs, and needed paperwork on vehicles. Acts as liaison with Fleet Management in other sectors. Oversees appropriate use of the vehicles and volunteers who assist with fleet management
Financial & Administrative Support: Collaborates with department leaders to ensure that programs are executed within budget. Provides budget monitoring and expenditure review regarding expenses, including approval of regional procurement transactions. Ensures processes are established and functioning for all cash/card donations and other transactions. Responds to internal and external requests for information and delegate as appropriate to volunteers for input, tracking, or reporting. Advises RCOO of findings and recommendations
Volunteer Supervision and Coordination: Provides direction, training and engages with volunteers on a regular basis that assist the business operations team, and the entire workforce
Events: Participates in planning periodic workforce events and meetings. Provides assistance in setting up locations, including primary responsibility over food and drinks
HR and IT Services: Assists in the onboarding process for new hires. Trains staff and volunteers in the use of business software application systems. Expedites issues related to phones, computers, and internet access
Qualification
Required
High School or equivalent required
Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required
Ability to work on a team
Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations
Excellent organizational skills and ability to work with attention to detail
Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders
Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook
Travel is required throughout the Region with some travel outside of Region
Operational flexibility is required to meet sudden and unpredictable needs
Ability to use a personal computer, applicable software, and office equipment for sustained periods of time
May include sitting for long periods of time, driving a vehicle, and working under challenging conditions
Preferred
Proficient in Excel
Willingness to learn new software modules
Strong attention to detail
Ability to handle multiple projects at the same time and work in a face paced environment
Appreciation of confidentiality and compliance
Team player
Benefits
Medical, Dental Vision plans
Health Spending Accounts & Flexible Spending Accounts
PTO: Starting at 15 days a year; based on type of job and tenure
Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
401K with up to 6% match
Paid Family Leave
Employee Assistance
Disability and Insurance: Short + Long Term
Service Awards and recognition
Company
American Red Cross
American Red Cross is a humanitarian organization whose purpose is to meet the immediate disaster-caused needs of people and communities.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$43.31MKey Investors
Kia MotorsAvista foundationAmerican Water Charitable Foundation
2025-05-12Grant
2025-04-21Grant· $0.01M
2025-04-17Grant· $0.01M
Leadership Team
Mary J. Barneby
Regional CEO American Red Cross Greater New York
Adrienne Alberts
VP, HR Operations
Recent News
2026-01-06
2026-01-05
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