ZealoTech People · 3 hours ago
Executive Legal Assistant
Chicago, IL
Contract
Onsite
Senior Level
5+ years expZealoTech People is seeking an Executive Legal Assistant to provide high-level support to senior management. The role involves managing complex calendars, organizing meetings, and ensuring effective communication with internal and external parties.
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Hiring Manager
Sushrit More
Responsibilities
Directs and executes key meeting scheduling including board/committee preparation, complex calendaring, confidential correspondence, meeting organization and staffing, and conference management
Manage multiple high priorities, conflicting calendars, and develop creative solutions to ensure it all gets done
Coordinates with executive assistant team to work 'outside of the box' to actively collaborate to quickly and effectively schedule meetings
Organizes meetings and appointments with senior management, often requiring re-scheduling of established meetings
Confirms meeting logistics, obtaining room, refreshments and media as required
Utilizes technology resources, including OneNote to maintain 'tickler' electronic files for supporting information on upcoming meetings
Provide professional and timely interactions with internal and external parties ensuring they understand status and priority of their requests
Lead development of key communications on behalf of the EVP/COO
Creates portions and/or entire presentations on requested topics to be delivered by department senior management (via PowerPoint presentations, memos, etc.)
Creates agendas and drafts associated speaking points based on specific objectives, goals and/or topics for meetings chaired by department senior management
Qualification
Required
High School Diploma and Five years' experience as an Executive Assistant at the Senior Executive level
Ability and willingness to approach tasks with a spirit of collaboration to problem solve with peers and customers. Viewed by others as approachable and dependable
Requires strong communication and organization skills, attention to detail, and ability to prioritize multiple requests
Ability to act both independently and as a team member
Clear, concise, accurate communication skills for direct interaction personally, via telephone, email and correspondence
Critical thinking and problem-solving skills are required to assess and resolve issues around scheduling, projects and/or daily responsibilities
Strong, written and verbal communication skills; excellent interpersonal skills
Experience/comfort in use of laptop computer (for use in taking minutes at various meetings). Proficiency in Microsoft OneNote, Teams, Word, PowerPoint, Visio and Excel
Strong multi-tasking capabilities
Preferred
Exp. working in the legal industry/company
Software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software
Company
ZealoTech People
ZealoTech People are experts in providing Offshore Resources for companies throughout the world from India.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Karan Daryanani
Chief Executive Officer
Harshil Sharma
Business Leader
Company data provided by crunchbase