VARITE INC · 1 day ago
Director's Assistant
Oakland, CA
Full-time
Hybrid
New Grad, Entry Level
$28/hr - $30/hrVARITE INC is a company that provides administrative support services, and they are seeking a Director's Assistant to manage calendars and meeting logistics for senior directors. The role involves coordinating meetings, preparing documents, and assisting with HR requests, requiring a collaborative mindset and prior client experience.
Information Technology & Services
Responsibilities
Manage and prioritize calendar for Sr. Directors and Director
Arrange ongoing/recurring as well as ad hoc meetings and conference calls
Schedule conference rooms and set up audio visual tools
Coordinate and ensure meeting logistics are in place
Reschedule appointments
Greeting and escorting external parties to scheduled meetings
Proofread, edit, and format written correspondence, and documents for signature
Prepare or assist in preparing documents, reports, presentations, meeting materials
Process, distribute mail
Take mail to Post Office at times
Arranging conference facilities, catering
Prepare expense reports for Sr. Director and Directors
Assist with HR organization change requests (OCRs), and personnel change requests (PCRs)
Assist with entering time in timekeeping system
Complete building services requests
Backup other administrative assistants as required
Order (occasionally pick-up) and set up meals and refreshments for meetings and department events
Process required payments within deadlines
Address ad hoc work-related requests
Qualification
Required
Collaborative and nimble mindset
No problems with working in the office between 8 to 5 (assuming 1 hour total required breaks)
Client systems & tools
PO system
Taulia
Excel
Word
PowerPoint
Outlook
Calendaring
Scheduling & Meeting Logistics
Manage and prioritize calendar for Sr. Directors and Director
Arrange ongoing/recurring as well as ad hoc meetings and conference calls
Schedule conference rooms and set up audio visual tools
Coordinate and ensure meeting logistics are in place
Reschedule appointments
Greeting and escorting external parties to scheduled meetings
Proofread, edit, and format written correspondence, and documents for signature
Prepare or assist in preparing documents, reports, presentations, meeting materials
Process, distribute mail
Take mail to Post Office at times
Arranging conference facilities, catering
Prepare expense reports for Sr. Director and Directors
Assist with HR organization change requests (OCRs), and personnel change requests (PCRs)
Assist with entering time in timekeeping system
Complete building services requests
Backup other administrative assistants as required
Order (occasionally pick-up) and set up meals and refreshments for meetings and department events
Process required payments within deadlines
Address ad hoc work-related requests
Assist in supporting 3 Sr. Directors, 1 Director and teams
Hoping for someone who has a home working station set up to allow for Hybrid work
Preferred
Prior Client experience
Benefits
Pre-determined amount for cell & internet can be expensed
Company
VARITE INC
VARITE has a definite spirit.
Founded in 2000
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Adarsh Katyal
President & CEO
Sue Patel Arora
Vice President Of Strategic Partnerships
Company data provided by crunchbase